Coordinator, Varsity Sports

Job Type: Employee

Hours per week: 35

Salary Grade: SSUO Grade 06

Salary Range: $56,858.00 - $71,822.00

Campus:
Main Campus

Union Affiliation: SSUO

Anticipated Duration in Months: 12

Date Posted: 2026/11/05

Final date to receive applications: 2026/11/16

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions.

We help them apply and enroll for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more! There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Assist with and performs a variety of tasks to support the administrative operations of the Recreation and Varsity Sports, while ensuring compliance with applicable policies and procedures.

Coordinates and provides the administrative support to the Senior Coordinator, Varsity Sport in the delivery of the support systems for varsity teams of all tiers programs with regards to evaluations with the Recreation and Varsity Sports (RVS) sector.

Support in the management of all Varsity Garnet and Varsity Grey (23 teams and volunteers, etc) and mentoring center.

• Performs a variety of administrative tasks to support the operations of RVS, such as entering and updating data, drafting and preparing a variety of documents, and managing schedules and mail, in keeping with uOttawa quality standards.
• Provides administrative support for organizing and coordinating meetings and events, to ensure they run smoothly. For this purpose, reserves meeting rooms, makes catering arrangements, and prepares meeting agendas and any other documents.
• Onboarding volunteers who arrive in person; responsible for Varsity teams (Varsity Garnet and Varsity Grey) and guides them in applying the general internal procedures of the department/program/event with a view to providing high quality service.
• Requests for information may be received and handled in person, by email, by phone or by mail.
• Collect and review all annual budget, monitor, fundraise and expenses throughout the year and provide guidance.
• Provides basic support for the financial operations of the RVS by performing a variety of tasks in Workday and keeping with established uOttawa and RVS policies, such as administering petty cash, preparing deposits, making journal entries and entering data into the financial system.
• Participates in the invoicing process: prepares, sends and pays invoices, receives payments from customers and follows up on them.
• Lead all purchasing for Varsity Garnet and Varsity Grey teams including uniforms, equipment’s, and team training gear, liaise with marketing within brand guidelines.
• Makes decentralized purchases of goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies.
• Controls an inventory of various supplies, tracks the demand and replenishes stock to meet the needs of internal clients.
• Responsible for Varsity Grey and Varsity Grey rosters including coach certification documents.
• Provides various simple reports, on a scheduled or ad-hoc basis, on activities of RVS to support ongoing…