Procurement Specialist II; temporary

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully. #Be The Reason

• Job :
  Procurement Specialist II (1 permanent and 1 temporary vacancy)
• Union: CUPE Local 5167
• Job Description  #: 7782
• Duration:
  Up to 12 months
• Vacancy type:
  This posting is for an existing vacancy

Reports to the Supervisor, Procurement Strategic Sourcing. Under technical and administrative direction, performs professional work in the analytical, compliance and operational functions of the centralized procurement activities of the City. Responsible for procurement of goods and services in accordance with applicable laws, bylaws and regulations.

Prepares and executes competitive procurement processes including preparation of contract renewals, Requests For Quotation, Tenders, Information, Expressions of Interest documents and contracts in accordance with the requirements of the City’s Procurement By-Law.

Supports the Procurement Specialists by providing procurement professional expertise in the preparation and review of specifications, terms of reference, procurement processes and tools, and contract formation.

Shares their knowledge of the ethics, policies, procedures and relevant legislation with other staff, and provides direction with regards to purchasing matters to staff in other departments

Prepares comprehensive analysis of bid submissions.

Administers the corporate purchase order system, monitors awards to ensure compliance with the City’s Procurement By-Law, associated procurement process/document, established procedures, and best practices and compliance by vendor/contractors.

Facilitates the timely procurement of supplies, equipment and services needed by the City of Hamilton in accordance with the City’s Procurement Policy By
- Law and all other applicable laws, policies and procedures.

Maintains the integrity of the public procurement process as outlined in the Purchasing Policy By-Law.

Assists Procurement Specialists and confers with departments to determine and facilitate the renewal of contracts.

Researches market sources and vendors to locate and ensure the most cost effective and competitive pricing for the purchase procurement of goods and services.

Receives, reviews and evaluates quotations for compliance and recommends the award of contracts.

Ensures that the procurement process is followed as outlined in the solicitation document and that the evaluation and recommendation for award is in accordance with the solicitation.

Represents the Procurement Section at meetings with other City departments, suppliers and other public agencies.

In conjunctions with the Procurement Specialist I, effectively communicates procurement policies and procedures to City personnel and interprets said policies and procedures as necessary during regular meetings at Client Department locations including offices, work yards, operational facilities, etc

Attends evaluation meetings as requested, takes minutes and compiles evaluator feedback

Provides input and feedback on established standard contract clauses used in City contracts, solicitations, and purchase orders. Continuously reviews policies and procedures governing procurement in order to improve upon and standardize the process.

Reviews…