HR Coordinator & Executive Assistant Job Hamilton area,Ontario Canada,HR/Recruitment

J-62570 - HR Coordinator & Executive Assistant

Location: Hamilton, Ontario

Employment Type: Full-Time, In-Office

Our client is a family-owned insurance brokerage with deep Hamilton roots dating back to 1895.

We are hiring! Check it out below!

About This Role

As the HR Coordinator & Executive Assistant, you will play a key role in supporting both our people and leadership teams. You’ll manage a range of human resources and payroll functions, including recruitment, on-boarding, benefits administration, payroll processing, and the development of company policies and procedures. In addition, you’ll provide high-level administrative support to the Executive team.

What You'll Do

Human Resources Support

Support full-cycle recruitment, including job postings, resume screening, interviews, offers, and reference checks.

Assist with all stages of the employee life cycle—on-boarding, training, and performance management—while ensuring an exceptional employee experience.

Maintain and update the Employee Handbook, policies, and procedures.

Respond to employee inquiries related to policies, payroll, benefits, time off, and leaves.

Maintain employee data in HRIS (Bamboo HR) and support managers across all departments.

Contribute to a positive, values-driven workplace culture.

Participate on the JHSC and Social Committee.

Assist with the planning of company events.

Partner with the HR Director on special projects and other assigned tasks.

Payroll & Benefits

Prepare and process semi-monthly payroll, ensuring accuracy, compliance, and timely payments.

Administer employee benefits and RRSP programs, including enrollments, changes, and remittances.

Track LTD premiums for employees on leave.

Executive Support

Manage online and physical filing systems for the Executive team and corporate records.

Coordinate conference registrations, travel, and accommodation arrangements.

Oversee extra-provincial licensing and renewals, ensuring compliance and accuracy across jurisdictions.

Back-up to reception

Ad hoc reporting and admin support across finance, HR and marketing

What We're Looking For

Bachelor’s degree in Human Resources, Business Administration, or a related field.

HR or Payroll designation is an asset (CHRL, CHRP, PCP)

2-5 years of experience in Human Resources and/or Payroll

Experience with HRIS systems (Bamboo HR) is an asset

Experience with payroll systems (Day Force) is an asset

Proficient with Microsoft Office Suite

Ability to handle sensitive information with discretion and maintain confidentiality

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently

Work Environment & Schedule

In-office

Monday-Friday schedule (8:30 am-4:30 pm)

Early Friday closures during long weekends (May-October)

Collaborative in-person team environment

Comprehensive Benefits

Competitive salary with performance-based growth opportunities

4 weeks' vacation

RRSP matching program

Group Benefits Plan (health, dental, vision coverage)

Employee Assistance Program for personal and professional support

Paid personal days and extended Christmas break

Professional Development

Continuing education opportunities and certification support

Modern technology and collaborative work spaces

Clear advancement pathways within our expanding organization

Unique Perks

Full commission on personal home and auto policies

Regular team social events and company celebrations

Let's chat about your FUTURE!!!!


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