Senior Analyst, Fleet Acquisitions

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully.

Reporting to the Superintendent Capital Planning & Contract Management, the Senior Analyst, Fleet Acquisitions will contribute to a dynamic Fleet team of Fleet professionals and be responsible for providing the technical expertise, investigation skills and communication ability to acquire vehicles, equipment services and parts for a multifunctional Fleet repair workforce engaged in delivery of services to internal clients and the public.

Working to the rules of the Procurement Policy and Fleet Policy you will achieve Divisional goals and objectives through the effective and efficient use of all resources, using a best practices approach to acquire quality cost conscious vehicles, equipment, repair services and vehicle parts in a timely and cost effective manner.

• Prepare specifications, bid evaluations, inspections, progress payment evaluations, technical acceptance and technical equivalency evaluations for all types of vehicles, equipment, vehicle repair services and parts supply used by the City of Hamilton.
• Communicate with a wide range of internal and external contacts, from vendors to the equipment users to senior administrative staff as required, to investigate and evaluate the needs for vehicles and equipment in the various aspects of providing fleet services to meet the needs of a multidisciplinary internal customer base in the City of Hamilton.
• Ensure that vehicles, equipment, vehicle repair services and parts are provided in accordance with the City and Provincial guidelines with minimal disruption to clients and the public in the most cost effective and effective manner consistent with the City of Hamilton Mission and Vision guidelines.
• Write technical specifications, quotation requests and requests for proposals for on and off road vehicles, and heavy equipment.
• Perform requirements analysis, tender analysis, inspection and receipt of new and replacement vehicles and equipment for the City; evaluate bids to ensure technical and legal compliance to specifications.
• Perform pre-delivery, post-delivery and pre-disposal of vehicle and equipment inspections and reports to the Superintendent, Capital Planning and Contract Management.
• Perform on-site manufacturing and quality inspections, during construction, at the location of the manufacturer as required to ensure vehicles meet specifications.
• Evaluate and report on the Division’s service, financial and equipment performance against internal and external benchmarks.
• Compare equipment to be purchased with all rules, regulations and statutes to ensure compliance.
• Supply strong technical support to the user groups and maintenance group.
• In cooperation with the user group, compare usage requirements with vehicle technical specifications including the tracking of vehicle history and warranty repairs to determine the suitability, quality and reliability of vehicles/equipment to be purchased.
• Determine where defects are related to engineering or quality deficiencies and negotiate extended warranties.
• Dispose of redundant equipment according to City policies in the most cost efficient manner.
• Deal with diversified internal user groups as assigned to maintain an effective network of communication between user groups, suppliers and various City departments and other levels of government.
• Be responsible for promotion and application of Occupational Health and Safety for the Section in accordance with municipal and provincial procedures, guidelines and regulations.
• Perform other duties as assigned. Work in accordance with the provisions of applicable Health and…