Event Sales Coordinator

Event Sales & Coordinator

This role balances sales, client relationship management, site tours, logistics, and day‑of coordination, ensuring each event runs seamlessly and meets Knollwood’s high service standards.

Ideal candidate: highly organized, personable, sales‑driven, thrives in a fast‑paced, guest‑focused environment.

• Respond to event inquiries via phone, email, and in‑person in a timely and professional manner
• Conduct on‑site tours of Knollwood’s event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course)
• Prepare and follow up on quotes, proposals, contracts, and deposits
• Convert inquiries into confirmed bookings and contribute to event revenue targets
• Serve as the primary point of contact for clients from booking through event completion

• Assist clients with event timelines, layouts, logistics, and vendor coordination
• Coordinate details including room set‑ups, rentals, décor, bar services, and staffing requirements
• Maintain detailed event files and ensure all information is communicated to internal teams
• Create event orders and schedules for staff, vendors, and management

• Be present on‑site for events to oversee setup, execution, and teardown
• Liaise with vendors, staff, and clients to ensure a smooth event flow
• Troubleshoot and resolve issues professionally and efficiently in real time
• Ensure events are executed according to contract and Knollwood standards

• Maintain accurate event records, calendars, and documentation
• Collaborate with golf operations, clubhouse staff, bar service, and management
• Assist with post‑event follow‑up, client feedback, and invoicing where required
• Support marketing and promotional efforts related to event bookings when needed

• 2+ years of experience in event coordination, event sales, hospitality, or a related field
• Strong sales skills with the ability to convert inquiries into bookings
• Exceptional customer service and interpersonal communication skills
• Highly organized with strong attention to detail and time management abilities
• Ability to manage multiple events and deadlines simultaneously
• Comfortable working evenings, weekends, and holidays as required
• Proficient in Microsoft Office and/or Google Workspace
• Valid driver’s license and reliable transportation

• Experience coordinating weddings, corporate events, or golf‑course events
• Familiarity with event booking software, CRM systems, or POS platforms
• Knowledge of food & beverage service and event logistics
• Background in hospitality, tourism, or event management

• Professional, confident, and personable demeanor
• Proactive, self‑motivated, and sales‑focused
• Calm and solution‑oriented under pressure
• Strong team player with the ability to work independently
• Passion for delivering exceptional guest experiences

Entry level

Contract

Sales and Business Development