Sales Administrator, Upper James Toyota

Upper James Toyota | Sales Administrator | Opened on 10/07/2026 | Pay rate: $ per year

Salary: $42,000–$46,000 annually | Full-Time | Comprehensive Benefits

Upper James Toyota, part of the family-owned and operated Parkway Motors Auto Group, is looking for a highly organized, detail-oriented Sales Administrator to join our team.

If you love working with numbers, have exceptional Excel skills, and take pride in keeping things accurate and organized, this could be a great opportunity for you.

This is an important behind-the-scenes role supporting our Sales Management team and ensuring the smooth administration of vehicle sales, inventory and dealership reporting.

• Process and verify new and used vehicle deals, ensuring accurate commissions, rebates, incentives and delivery details.
• Prepare and maintain daily, monthly and periodic sales and traffic reports.
• Manage vehicle orders through Toyota's dealer portal.
• Coordinate dealer trades and monitor incoming vehicle inventory.
• Maintain accurate vehicle information, pricing, descriptions and photos on our dealership website.
• Work closely with Sales Managers and other departments to keep processes running smoothly.
• Provide additional administrative support to the General Manager and Sales team as needed.

We're looking for someone who enjoys working with details, numbers and spreadsheets, and can confidently manage multiple priorities.

• Advanced Excel skills and strong proficiency with Microsoft Office applications.
• Exceptional organizational skills and attention to detail.
• Strong numerical aptitude and a high degree of accuracy.
• Ability to work independently, prioritize tasks and meet deadlines.
• Clear communication skills and a collaborative, team-focused approach.
• A positive, dependable and professional attitude.
• Previous automotive dealership experience is an asset.
• Basic accounting knowledge is a definite plus.
• High school diploma or equivalent required; post-secondary education in Business or Business Administration is an asset.

• Competitive annual salary of $42,000–$46,000
• Comprehensive health & dental benefits, life insurance, long term disability & Employee Assistance Program
• A stable, established dealership backed by a family-owned automotive group operating since 1980.
• A supportive, team-oriented work environment.
• Employee discounts and perks through our Parkway Perks program.
• Opportunities to learn, develop and grow within our automotive group.

At Upper James Toyota, we believe that great people make a great dealership. We value teamwork, reliability and the contributions of every member of our team.

If you're someone who enjoys keeping things organized, getting the details right and being an important part of a busy Sales Department, we'd love to hear from you.

Upper James Toyota is an equal opportunity employer and is committed to an inclusive and accessible hiring process. Accommodation is available upon request for applicants participating in all stages of the recruitment process.