Executive Assistant to CEO

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO/Executive Vice President (EVP). Reporting directly to the CEO/EVP, this role requires exceptional attention to detail, professionalism, and discretion. The ideal candidate thrives in a fast-paced, global business environment
, adeptly managing multiple priorities, anticipating needs, and ensuring seamless communication across international teams.

• Maintain and manage the CEO/EVP’s daily and weekly schedule to ensure optimal time management across multiple time zones.
• Coordinate all aspects of domestic and international travel
  , including flights, accommodations, ground transportation, and detailed itineraries with agendas and briefing materials.
• Handle passport and visa documentation
  , as well as pre- and post-travel reporting and coordination with global offices.

• Provide project management and executive support by tracking workflows, prioritizing tasks, and ensuring deliverables are met across international operations.
• Draft, proofread, and finalize correspondence, reports, and presentations tailored for both domestic and global audiences.
• Review and prioritize incoming communications; respond independently when appropriate or flag for executive review.

• Schedule and organize meetings via Microsoft Teams
  , coordinating across global regions and collaborating with senior leaders worldwide.
• Prepare meeting materials, take detailed minutes, and follow up on action items to ensure alignment on international business priorities.
• Manage logistics for on-site and virtual meetings, ensuring all necessary resources and translation materials (if needed) are in place.

• Handle sensitive information with the utmost confidentiality and professionalism.
• Be available to work additional hours as needed and travel occasionally for international events or executive meetings.
• Work on-site at our office location (Monday–Friday).

• Minimum 5 years of experience supporting senior executives or executive teams in a global or international business environment.
• Exceptional written and verbal communication skills, with the ability to communicate effectively across cultures and regions.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly create and edit spreadsheets and presentations.
• Strong organizational, problem-solving, and decision-making skills with a proactive mindset.
• Experience managing complex calendars and coordinating meetings across multiple time zones using Microsoft Teams
  .
• Fluency in French and/or Spanish is a plus but not required.

• Salary: $80,000–$100,000+ (commensurate with experience)
• Benefits: Comprehensive package including paid time off (PTO), 401(k), and medical, dental, and vision insurance

Send your resume to .
Call or text Steve Moore at .
Connect with Steve on Linked In for more information.

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