Activities Manager

Activities Manager

The Stock Farm Club is steeped in a tradition of distinction and excellence as one of the finest private golf clubs in the country, which evolved from the vision of Charles Schwab. Nestled in the heart of the Bitterroot Valley, the Club boasts an atmosphere of relaxation and enjoyment. Our teams are passionate about providing great services to Members and their guests as if they were members of our own families.

Position:
Activities Manager

Pay Range: $55,000-$65,000 annually

Employment Type:

Full-Time, Permanent, Year-Round

Location:

Stock Farm Club

Description:

Summary The Activities Manager plans and executes activities for Stock Farm Club Members and Guests. This role proactively identifies groups planning visits and works with them in advance to coordinate their stay. The Activities Manager develops and maintains the Community Events Calendar and oversees all Youth Camp programming, including Youth Camp Counselors, contractors and vendors, and clinics and classes.

Essential Duties & Responsibilities

Member and Guest Activity Coordination

Coordinates activities for groups of Members and Guests, working closely with the Lodging department to identify upcoming visitors.

Proactively engages visiting groups before arrival to understand their interests and needs, including transportation, dining, shooting, horseback riding, spa, golf, grocery shopping, T-accounts, and other requested services.

Communicates with Members and Guests about scheduled Stock Farm Club special events taking place during their stay.

Works closely with other departments to schedule, reserve, and confirm desired activities.

Monitors group travel plans and adjust schedules or reservations as needed.

Checks in with groups throughout their stay to make activity adjustments and ensure a smooth experience.

Keeps other departments informed of each group's sponsoring Member, group size, visit dates, and planned activities.

Planning, Tracking, and Communication

Uses appropriate software or tracking tools to organize group information, schedules, activity requests, and follow-up needs.

Follows up with visiting groups approximately 6 weeks, 4 weeks, and 2 weeks before arrival.

Maintains clear internal communication so all relevant departments are prepared for upcoming member and guest activity needs.

Youth Activities and Camps

Prepares the Youth Camp department budget.

Works with the Director of Member Services to develop and program Youth Camp curriculum.

Interviews and hires Youth Camp Counselors and activity providers and ensures they follow approved plans.

Executes all Youth Activities and Camps in partnership with the Director of Member Services.

Completes end-of-season reviews for all seasonal staff working under Youth Activities.

Maintains accurate records of camp attendance.

Bills Members for Youth Camp participation at the end of each week through Club Essentials.

Uses the computerized camp reservation system to manage registrations and pay activity providers.

Activities, Outings, and Provider Relationships

Plans and executes special activities and outings for Members throughout the season, including children's activities, family outings, and guided hikes.

Proactively coordinates Darby Rodeo reservations and ticketing, and provides on-site support at each rodeo to ensure Members and Guests are welcomed, receive their tickets, and are guided to the appropriate location.

Develops and maintains strong relationships with activity providers such as yoga instructors, hike leaders, dance teachers, and music teachers.

Builds and maintains relationships with community organizations such as the Forest Service, Teller Refuge, and Montana Fish, Wildlife & Parks.

Community Calendar and Member Resources

Develops and maintains a comprehensive seasonal Community Events Calendar featuring activities outside Stock Farm, including farmers markets, art events, theater performances, and other local opportunities.

Keeps the Community Events Calendar updated on the website and app and make it available through Concierge.

Prepares and updates Member reference materials, including maps, restaurant and parks lists, fly fishing information, on-property activity information, and other relevant resources.

Builds and maintains relationships with recreational activity vendors within the community to streamline and connect Members with recreational activities, such as fly-fishing, whitewater rafting, hiking & hunting guides, etc.

Additional Duties

Assists Lead Youth Camp Counselors with activities…