Executive Assistant, North America

At Recordati, we are united by a clear purpose: unlocking the full potential of life. With a century of history behind us, we are building the next chapter of our journey, continuing to grow while keeping patients at the centre of all we do.

What drives us is a shared belief that health, and the opportunity to live life to the full, should be within reach for everyone. This brings energy to our work, shaping how we support each other and show up every day. Our values – Better Together, Never Settle and Always Deliver – reflect this mindset, helping us to keep improving and make a meaningful difference.

Above all, these values bring to life our promise to everyone at Recordati, you can unlock your full potential. We know that people thrive when they can be themselves, are trusted and supported, and are given the opportunity to grow and make a meaningful contribution.

Are you ready to unlock your full potential?

Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for devastating rare diseases, focusing on providing often overlooked treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, improved diagnoses, and enhanced treatment availability, covering endocrinology, metabolic, and oncology franchises. RRD is dedicated to excellence, fostering a dynamic work environment that promotes professional growth and a significant impact on patients' lives.

Reports To:

Vice President, Finance and Administration, North America
Direct Reports:
None
Areas Managed:
Administrative support to 2 members of the North American Leadership Team

The Executive Assistant provides administrative support to two members of the North American Leadership Team, helping them manage priorities, prepare for meetings and maintain effective coordination across the organization. Reporting to the Head of Finance and Administration, this individual also contributes to a shared administrative support model, providing backup coverage for other administrative colleagues and the Office Manager. The role requires sound judgment, discretion, attention to detail and a collaborative approach to supporting leaders and colleagues.

• Manage complex calendars, anticipate scheduling needs and resolve conflicts across domestic and international time zones.
• Coordinate internal and external meetings, including agendas, materials, meeting logistics and follow-up on agreed actions.
• Arrange domestic and international travel, prepare itineraries and process expense reports in accordance with company policies.
• Prepare and format correspondence, presentations and other business materials.
• Handle confidential business and employee information with discretion.
• Maintain effective working relationships with North American and global colleagues, external partners and other executive offices.

• Support the planning and execution of departmental meetings, offsites and other business events.
• Coordinate purchase orders, invoices and vendor documentation with Finance and Procurement, following established approval processes.
• Maintain organized records, shared resources and distribution lists, and support onboarding logistics for new team members.
• Provide administrative coordination for assigned projects, including tracking deadlines, gathering information and following up with stakeholders.

• Provide backup coverage for administrative colleagues and the Office Manager/Facilities during planned absences and periods of increased demand.
• Support essential office activities as needed, including visitor coordination, meeting room arrangements, supplies and vendor scheduling.
• Participate in cross-training and maintain clear handover documentation to ensure continuity of support.
• Help establish consistent administrative practices, shared resources and efficient ways of working across the administrative team.
• Work with the Head of Finance and Administration to prioritize requests and balance dedicated leadership support with shared coverage responsibilities.
• Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.
• Perform additional duties as may be assigned.

• Five or more years of…