Senior Administrative Professional

Colliers Engineering & Design is seeking an experienced, highly organized, and proactive Senior Administrative Professional to support the leadership team of the Highways & Traffic Engineering Discipline, one of the firm's largest and highest-performing practices. This role serves as a trusted operational partner to discipline leadership, helping coordinate and advance key initiatives that support continued growth, operational effectiveness, client service, staff development, and business performance across a national team.

This position offers a unique blend of executive support and operational leadership. While the role includes responsibility for traditional administrative functions, it also provides the opportunity to directly support and help advance many of the initiatives that drive the growth and success of the discipline. The successful candidate will help coordinate strategic initiatives, business development efforts, client management programs, recruiting activities, marketing initiatives, proposal pursuits, operational improvements, and other discipline-wide priorities while also providing high-level administrative and operational support.

This role plays a critical part in helping ensure important business initiatives, operational priorities, and leadership commitments continue moving forward despite the competing demands of project delivery and day-to-day operations. The ideal candidate is someone who enjoys creating structure, coordinating complex initiatives, managing competing priorities, driving accountability, improving organizational efficiency, and helping transform leadership direction into consistent execution.

This position offers a hybrid work arrangement; however, candidates must be able to work a minimum of three days per week in our Hamilton, NJ office to support collaboration and business needs.

• Coordinate and track discipline-wide strategic initiatives, business plans, operational improvements, and leadership priorities.
• Maintain discipline action-item logs and follow-up tracking to ensure commitments and initiatives continue progressing.
• Prepare reports, summaries, dashboards, and presentation materials to support leadership decision-making.
• Coordinate follow-up activities resulting from leadership meetings, strategic planning sessions, and business reviews.
• Support business development activities including client management programs, account planning efforts, CRM initiatives, and pursuit tracking.
• Coordinate business development meetings, action items, conference participation, and client engagement activities.
• Assist with proposal development schedules, contributor coordination, and collection of supporting materials.
• Coordinate discipline-wide resume updates and maintenance efforts.
• Support the collection and maintenance of project descriptions, project profiles, and qualification materials.
• Coordinate updates to website content, marketing materials, and other business development resources.
• Support project teams with contract administration, subconsultant coordination, billing support documentation, project startup activities, and other operational requirements.
• Assist with preparation and coordination of financial, staffing, and project performance review materials.
• Provide advanced project support including research, client relations, submissions, correspondence, transmittals, proposals, applications, reports, and other materials.
• Manage complex calendars, meeting schedules, travel logistics, and leadership commitments across multiple internal and external stakeholders.
• Coordinate recruiting activities, candidate tracking, interview scheduling, onboarding support, and workforce planning initiatives.
• Manage and oversee the use of Colliers…