Center Public Management & Regional Affairs​/Menard Center Coordinator

Center for Public Management & Regional Affairs/Menard Center Coordinator

This position is 4/5 CPMRA and 1/5 Menard. For CMPRA component, responsible for managing student employees and payroll, budgeting, P-Card transactions, working with CAS on website, office purchases, assist in the work of the Center. For Menard, responsible for one day a week of planning, scheduling, organizing and coordinating services, facilities and logistics for events and programs sponsored by the University's Menard Family Center for Democracy in Oxford, Hamilton and Middletown.

This includes supervision of student volunteers and external contractors as needed as well as substantive participation in the Center's strategic planning and development of priorities. The position is also responsible for performing and overseeing all of the Menard Center's financial, budgetary and administrative operations including preparation and monitoring of budgets, assist in preparation of reports for internal and external audiences, ordering supplies, processing payments, processing external contracts and maintaining records.

Position reports to the CPMRA Director and the Executive Director of the Menard Center. The position will be located primarily on the Oxford campus, although the Menard day may include activities in Hamilton and Middletown. Occasional evening and weekend work for Menard is expected as well.

Duties:

• Assists both Centers' Director with strategic planning, budgeting, financial planning and budget outlook and budget models, and development of programs, curricular initiatives, partnerships and events that further the Centers' and the University's missions and goals.
• Respond to calls and emails from local government and nongovernmental organizations and Ohio Township Association about CPMRA support, help coordinate response and future programing. Work with Directors on responses to external inquiries.
• Coordinate the procurement and booking of spaces for public events, programs and other Center-sponsored activities, considering dates requested, services required, numbers of participants expected, schedules, equipment needs, etc. Works with external partners and other university staff to book facility space, lodging, travel, security, equipment and other support services as needed.
• Maintain daily operations of the Centers' offices on the Oxford campus.
• Help Coordinate the development and staging of Menard Center events and programs with academic departments and administrators in CAS and CLAAS, with University staff and with external vendors as appropriate (including Housing & Dining Services, Physical Facilities, University Communications and Marketing, Office of Procurement, Undergraduate Admissions, Rec Sport, MUPD, IT Services, external suppliers, external media partners, contract transportation companies and various Oxford-based and Regionals-based academic departments).
• Secure all reservations and services as needed through 25 Live, Workday, and other University management and procurement systems.
• Create and process all invoices, contracts, purchase orders and service requests as needed for Centers' sponsored events and programs.
• Develop and maintain solid working relationships with internal and external partners and provides timely and accurate information about Center activities and programs to Center stakeholders.
• Develop and oversee the Center's social media, communications and website presence, including frequent updating of online content and effective dissemination of information about Center activities.
• Order all necessary supplies and services for Center operations and personnel.
• Greet faculty, staff, students, visitors and external partners in a professional and cordial manner.
• Attend Center-sponsored programs as able (including limited evening and weekend programming) in Oxford and at the Regional campuses and coordinates logistical support as needed.
• Oversee the work of student workers, volunteers and external contractors.
• Maintain all Center administrative records.
• Other duties as assigned.

Minimum Qualifications:

• Required:
  
  Bachelor's degree in a related field with at least 6 months experience in a related setting; willing and able to learn university processes such as Workday and 25
  
  Live.

Desired

Qualifications:

• Experience with event and program planning and implementation.
• Knowledge of University Administrative systems including Workday, etc.
• Experience with CPMRA and/or Menard programs