Accounts Receivable Specialist

The Accounts Receivable Specialist will manage high-volume cash application and accounts receivable activities with a strong focus on accuracy, timeliness, and customer service. This role processes daily payments, maintains precise customer account records, and supports the accounting team by ensuring that all transactions are recorded correctly and reconciled promptly. The position is ideal for someone who enjoys detailed transactional work, understands how cash application impacts AR aging and customer relationships, and wants to grow within a stable, expanding organization.

• Process daily cash applications, including ACH payments, credit card transactions, and check deposits with a high level of accuracy.
• Record and reconcile daily ACH activity, ensuring that all transactions are correctly posted and balanced.
• Scan, deposit, and record customer checks in a timely and organized manner.
• Process customer payments via ACH and credit card, matching payments to the appropriate customer accounts and invoices.
• Review and set up new customer accounts, ensuring that all required information is complete and accurate.
• Review accounts receivable aging reports regularly and follow up with customers regarding past-due balances as needed.
• Monitor and respond promptly to accounts receivable related email requests, providing clear and professional communication.
• Maintain and update customer account information to ensure data accuracy and completeness.
• Reconcile payments to invoices and customer accounts, identifying and resolving discrepancies before they become issues.
• Apply a strong understanding of basic cash controls and timeliness requirements to daily processing activities.
• Communicate with customers regarding payment questions and account status in a professional and service-oriented manner.
• Collaborate with internal teams regarding account issues, escalating matters appropriately to the Accounting Manager when necessary.
• Use AR aging reports to identify trends, determine appropriate follow-up actions, and support collections efforts.
• Assist the Accounting Manager with additional accounts receivable and accounting tasks as needed.

• Minimum of 2 years of accounting or accounts receivable experience.
• Proven experience with high-volume cash application processing.
• Demonstrated ability to accurately apply ACH, check, and credit card payments.
• Experience with daily ACH posting and reconciliation.
• Experience scanning, depositing, and recording checks in an organized manner.
• Ability to match payments to remittance details and reconcile them to invoices and customer accounts.
• Strong understanding of how misapplied cash impacts AR aging and customer relationships.
• Ability to identify and resolve discrepancies before they escalate into larger issues.
• Understanding of basic cash controls and timeliness requirements for payment processing.
• Ability to review and interpret AR aging reports and determine appropriate follow-up actions.
• Strong written and verbal communication skills, including the ability to write clear, professional AR-related emails.
• Comfort working with daily transactional volume while maintaining accuracy and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.

This role is based onsite in a brand-new, state-of-the-art corporate headquarters with modern facilities and a professional office setting. The accounting team currently consists of six people, fostering a close-knit, family feel and collaborative environment. Leadership maintains an open-door culture, with a laid-back Controller and a CFO who is accessible and known as a strong mentor.…