Automotive Billing Specialist
Job in
Hammond, Tangipahoa Parish, Louisiana, 70403, USA
Listing for:
Ross Downing Auto Group
Full Time
position
Listed on 2026-10-11
Job specializations:
-
Accounting
Job Description & How to Apply Below
Ross Downing's Automotive Billing Specialist is responsible for the financial operations of the dealership by ensuring accurate and timely reconciliation of accounting records with the sales department. This role involves meticulously tracking financial transactions, processing deals, and maintaining various schedules related to inventory, lien purchase orders (PO), and customer payments. This role will uphold Ross Downing ‘s Company Value’s of:
Excellence, Integrity, Attitude, Care, & Drive.
- Compare gross figures from sales deals in accounting with corresponding figures in the sales department's log.
- Verify unit counts at the end of each month to ensure alignment between accounting and sales records.
- Confirm that the money down and COD (cash on delivery) amounts on recap sheets have been collected and accurately recorded in accounting.
- Maintain and update various schedules, including Inventory, We Owe, Lien Purchase Order, CIT (Cash in Transit), and COD.
- Ensure that deposits applied to deals are properly reflected in the appropriate schedules.
- Print inventory details from accounting while finalizing deals to reconcile and ensure accurate gross figures.
- Regularly run schedules to prevent post-factum updates to inventory accounts.
- Manage trade folders containing essential vehicle information, titles (if applicable), ACV (Actual Cash Value), Car Fax reports, buyer's guides, odometer readings, and additional keys or FOBs.
- Pay off trade-ins once deals are funded and all payments are collected.
- Adjust deals and sales commissions for shortages in payoff amounts occurring in the current month.
- Consult with the sales manager for significant discrepancies before finalizing payoff.
- Generate bills of sale for wholesales or necessary paperwork for dealer trades received from auctions.
- Post transactions accurately in accounting, ensuring proper account allocation.
- Follow up on incoming payments to confirm complete receipt of funds.
- Strong attention to detail and ability to reconcile complex financial records.
- Proficiency in using accounting software and Microsoft Office suite.
- Excellent organizational skills to manage multiple schedules and transactions simultaneously.
- Effective communication skills to collaborate with various departments.
- Ability to work independently and as a team member.
- Knowledge on automotive dealership operations, inventory management, and financial processes is advantageous.
- High school diploma or equivalent.
- Accounting or finance education is a plus.
- Comprehensive benefits including 401k with company match, health, dental, vision, and life insurance options.
Employer:
Ross Downing is an equal opportunity employer. We are a diverse group and are committed to creating an inclusive environment for all employees.
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