Physical Plant Project Manager

Physical Plant Project Manager in Hampton, VA 23668

$90,000.00 - $ Semi-Monthly

200 William R. Harvey Way, Hampton, VA 23668

Hampton University is currently seeking an experienced and qualified Project Manager for the Physical Plant Department.

The Project Manager serves as the University’s owner’s representative on construction, renovation, and capital renewal projects — responsible for delivering projects on scope, on schedule, and within budget while protecting the University’s interests in its dealings with architects, contractors, and vendors.

• Determine and define scope of work and deliverables
• Manage projects up to $20 million dollars
• Predict resources needed to complete project
• Obtain necessary permits, approvals, and other regulatory prerequisites
• Draft and submit budget based on scope of work and resources requirements
• Manage costs to meet budget
• Project delivery end to end — scope, schedule, budget, change orders, inspections, closeout
• The full range, not just capital projects but departmental renovations and small work through major construction
• Manage construction schedule and activities
• Coordinate efforts across entire project between architects, designers, engineers, and subcontractors
• Issue progress updates as needed regarding costs and timelines

• Provide direction over contracts and subcontracts
• Select and manage subcontractor and supplier relationships
• Develop scopes of work for competitive bidding; evaluate bids and make award recommendations
• Verify that work has been performed to specification before payment applications are approved
• Review and evaluate change order requests, including evaluation of whether the work falls within the existing scope of the contract, before recommending approval
• Confirm contractor and subcontractor insurance, bonding, and licensing requirements are met and remain current
• Coordinate with contracted service providers where project work intersects existing service agreements, ensuring work is properly assigned and not duplicated across agreements
• Administer warranties and manage warranty claims following project completion
• Monitor contractor safety compliance and adherence to university standards on site

• Capture and maintain project cost data as work progresses — commitments, change orders, payment applications against schedule of values, and remaining contingency
• Provide project cost data for verification against the University’s accounting records and for reporting to senior leadership
• Maintain the cost and commitment position on each active project so that project status is known in real time rather than at closeout
• Support project close-out accounting, including final cost documentation and asset information required for capitalization

• Staffing the Space Allocation Committee and building the space inventory behind it
• Contribute condition assessment and project data to the University’s deferred maintenance register
• Support capital renewal planning with cost estimates, condition information, and project sequencing recommendations

• Establish and maintain complete project records — drawings, specifications, submittals, correspondence, change documentation, and closeout materials — as institutional records rather than personal files
• Develop and document standard project management processes, templates, and procedures for the department
• Maintain as-built documentation and building system records following project completion
• Use project management, scheduling, and reporting software, and available automation and artificial intelligence tools, to manage schedules, track costs, maintain…