Administrative Assistant III - Legal - CGSS

The Executive Administrative Assistant III is responsible for providing full service administrative support to the General Counsel and other Executive Management staff. The Executive Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.

USD $57,682.00/Yr.

USD $79,561.00/Yr.

The Executive Administrative Assistant III is responsible for providing full service administrative support to the General Counsel and other Executive Management staff. The Executive Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.

• Assist with the responsibility of managing and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones, and personal computers.
• Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
• Set up and coordinate meetings for the assigned and other executive staff which may include room set up of audio visual equipment, conference phones and ordering refreshments.
• Research and analyze data to prepare reports to support General Counsel sponsored/related projects and initiatives.
• Answer department phones lines, greet guests, and keep records of calls and visitors; take concise messages and distribute timely to appropriate personnel.
• May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.
• Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
• Maintain accurate records.
• Use discretion when handling all tasks.
• Serve as back up to Executive Assistant/Office Manager.
• Perform general clerical and administrative office duties.
• Protects Operations by keeping information confidential.
  
  Coordinate subpoena responses and support the processing and routing of contracts for review, approval, and execution.
• Other duties as assigned.

• Must be proficient in the use of modern office equipment and software packages inclusive of but not limited to personal computers, Microsoft, Word, Power Point and Excel.
• Ability to solve complex problems and assigned duties under frequent time pressures in an interruptive environment.
• Ability to analyze and interpret departmental needs. .
• Ability to maintain mental concentration for significant periods of time.
• Ability to be flexible with work schedule (position may require extended hours, including evening and weekends).

• One (1) to Three (3) years of experience in a high volume executive office environment.
• Two year associates degree in secretarial science/office management or a combination of experience and education in equivalent field.
• Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.