Administrative Assistant III

Administrative Assistant III

Location: Hanover, NH

Schedule: Monday – Friday 9 AM – 5 PM (37.5 hrs/week)

Employment Category: Regular Full Time (12 months)

Salary Range: $21.29 – $26.61 per hour (non‑exempt)

Posting Date: 12/15/2025 |
Open Until Filled: Yes

Position Number: 1126988

Union Status: Not a Union Position |
SEIU Level: Not an SEIU Position |
FLSA Status: Non‑Exempt

Remote Eligibility: Onsite only |
Term Position: No

Position

Purpose:

To coordinate and perform a wide variety of department and program activities that will increase department and program efficiency, expedite and coordinate the work of others, and ensure the smooth operation of the department and programs.

Administrative Office Support (20%):

• Coordinates a variety of activities to support department functions.
• Monitors and orders department supplies.
• Updates and maintains department website within template and departmental guidelines.
• Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).

Communication (30%):

• Serves as a point of contact representing the department/program to the institution and external constituencies.
• Responds to inquiries from faculty, staff, undergraduate, and graduate students.
• Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program events; posts electronically events and resources of interest to department majors and minors.
• Communicates with faculty regarding course updates and provides assistance with registration and grade submission processes.
• Maintains cognizance of working in a community that welcomes all.

Academic Support (50%):

• Leads the maintenance of department records pertaining to course scheduling, prerequisites, and degree progress for undergraduate and graduate programs, ensuring accuracy and compliance.
• Coordinates with the Undergraduate Chair to track and communicate degree progress for undergraduate majors/minors, including the certification of standings at term‑end.
• Manages the enrollment process for culminating seminars, independent research, and thesis tracks.
• Assists instructors in the submission of final grades and citations.
• Prepares and submits annual updates to the course catalog.

Additional Responsibilities:

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Required:

• Associate’s degree or equivalent combination of education and experience.
• Two or more years of office experience in a related field, with some autonomy.
• Strong organizational skills.
• In‑depth knowledge of office procedures.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Proficiency with computer applications (including Excel, Adobe, Drupal).
• Excellent verbal and written communication and interpersonal skills.

Preferred:

• Experience working in higher education.
• Proficiency in Excel, PowerPoint, and Microsoft Word.

Pam Crandall, Department Administrator
Phone: 603‑646‑3196

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Driving a vehicle is not an essential function of this job. Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see the policy at (Use the "Apply for this Job" box below).-policy