Executive Assistant to President

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Position Information:
Posting date: 12/19/2025
Open Until Filled:
Yes
Position number: 1129431

Position title:

Executive Assistant to the President
Union type:
Not a Union Position
SEIU level:
Not an SEIU Position
FLSA status:
Exempt
Employment category:
Regular Full Time
Scheduled months per year: 12
Scheduled hours per week: 40

Schedule:

Some evening and weekend work required.

Location:

Hanover, NH (Onsite only)

Together with the President’s support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day‑to‑day operations of the President’s Office as needed. The EA serves as a representative of the President’s office, engages with key stakeholders and maintains a professional and welcoming office presence.

The Executive Assistant (EA) is a critical member of a high‑performing, fast‑paced President’s Office, providing direct, high‑level administrative and operational support to the President of Dartmouth College. This is not a traditional support role – it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities.

The EA ensures that the President’s schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who:

• Thrives in complexity
• Communicates clearly
• Stays grounded under pressure
• Appreciates the highly confidential nature of this work
• Can prioritize, as well as adapt quickly when priorities shift
• Knows when to solve a problem vs. when to elevate

Bachelors plus 6 or more years’ experience or combination of education and experience

• Minimum 6+ years of experience supporting a senior executive
• Exceptional written and verbal communication skills
• Excellent organizational and time‑management skills
• Experience managing complex calendars with strategic intent and political sensitivity
• High technological fluency – proficient in Google Workspace, Microsoft Office, and collaborative tools
• Steady under pressure, with strong emotional regulation and interpersonal tact
• Comfortable handling sensitive and confidential information with discretion
• Excellent judgment, situational awareness, and responsiveness in a fast‑paced, high‑accountability setting

• Experience in higher education, nonprofit, or public‑sector environments
• Experience planning events

Calendar Management, including personal support (70%)

• Manages the President’s calendar as a living, strategic document
• Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance
• Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution
• Anticipates conflicts and adjusts scheduling with tact and diplomacy
• Understands not only what is on the calendar but why it matters and communicates those connections to the team
• Maintains and updates calendar tracking documents
• Manages personal travel and logistics in support of the President’s role, including coordination of childcare, pet care, doctor’s appointments, etc.

Meeting & Event Coordination (10%)

• Coordinates logistics for meetings and events, including Board of…