Senior Event Program Coordinator

Senior Event Program Coordinator

Location:

Hanover, NH

Position Type:
Full Time, Regular, Exempt

• Takes initiative in solving problems, understands unmet student needs, and recommends solutions.
• Represents Geisel’s Inclusive Excellence and Belonging efforts by presenting at conferences, recruitment fairs, and with minority-serving organizations.
• Advises, supports, and works with students (including DICE representatives, student group leaders, and DICE fellows for both MD and MPH programs) on programs that advance the missions of the DICE Office, inclusive of speaker events, annual events or celebrations, and other multicultural events for the benefit of our entire medical community.
• Collaborates closely and assists the DICE team with Geisel Dr. Martin Luther King Jr. ( MLK ) Celebration Committee, and other community engagement initiatives.
• Supports Geisel’s efforts to recruit and retain a diverse UME / MPH /MS student body by supporting collaborative relationships with diverse institutions, programs, and students throughout the nation.
• Organizes and oversees events for underrepresented candidates (including coffee and dinner with student leaders, Second Look event, Open House, Phone-a-Thon).
• Monitors and assesses efficacy of existing pipeline programs and partnerships.
• Under the direction of the DICE leadership, builds new pipeline programs and partnerships.
• Coordinates orientation programs which promote understanding of inclusive excellence and belonging amongst all students and allows for the safe exploration of their future roles as physicians working in distressed communities.
• Evaluates DICE high‑impact events using quantitative and qualitative metrics to gauge effectiveness and recommends changes to Office policies and procedures.
• Coordinates and arranges events and necessary services (including locating and reserving facility space and appropriate travel and hotel arrangements; coordinating schedules and itineraries and overseeing actual events) related to program and project responsibilities.
• Oversees all heritage month celebrations and religious holiday recognitions.

• Establishes deadlines, assists in determining priorities, and coordinates and adjusts workload with input from DICE leadership.
• Anticipates and recognizes problems and/or issues in executing assigned tasks and brings them to the attention of DICE leadership in a timely manner so the problem can be resolved appropriately.
• Develops, implements, and modifies office systems and administrative policies and procedures. Supports the office by overseeing the Free Food Alert app and collecting the necessary data about food insecurity on campus.
• Processes student and departmental expenditures appropriately and in a timely manner. Responds to student inquiries about access to funding and appropriately directs them toward DICE policies and the Associate Dean for clarification.
• Screens visitors and callers and decides appropriate action based on priorities, commitments and interests of office and staff.
• Provides support and information as needed for LCME accreditation.

• Maintains cognizance of working within a diverse community and elevates the DICE mission to embed inclusive excellence across campus.
• Serves as a primary source of information on Office policies and procedures.
• In partnership with DICE team, coordinates publicity activity including work in multiple media, such as drafting brochures and newsletters, DICE website and social media updates and content, presentation platforms, and a wide range of publications/communications.

• Handles a wide variety of confidential matters and materials with the highest degree of discretion.
• Organizes and manages print and digital records, correspondence, and other files in the Office.
• Provides administrative support for community service‑learning, outreach and recruitment activities, including database entry, gathering materials, shipping supplies, and follow‑up correspondence.
• Creates training documentation of key takeaways, supports the team to create learning modules.
• Compiles, analyzes,…