Office Assistant & Receptionist

School Administrative Unit 70 Ray Elementary School
- Hanover, New Hampshire Open in Google Maps

School Administrative Unit 70 Ray Elementary School
- Hanover, New Hampshire Open in Google Maps

This job is also posted in School Administrative Unit 70

Starting Date: Immediately

The Ray School is seeking to hire an Office Assistant & Receptionist who sincerely enjoys elementary students and their families. The ideal candidate will have the ability to communicate in a positive manner, have excellent phone skills, be proficient in various computer technology systems, and have strong organizational skills.

The Office Assistant & Receptionist’s duties include welcoming guests and greeting visitors of the school as well as enforcing basic entry security measures. This role also coordinates front-desk activities, including attendance, arrival/dismissal, distributing correspondence, answering and redirecting in-coming phone calls, other general office duties as needed.

Position begins immediately, open until filled.

This position is governed by the HSS/NEA-NH Union Agreement .

Thisis a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.

Please visit the Information for New Hires page for details about benefits and more.

Date:

2/2024

General

Purpose:

To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks.

Reports to:

Building Principal

Supervises:

None

POSITION

DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• The principal function of an employee in this position is to provide clerical support to the Main Office as well as provide customer service to the public.

General Responsibilities:

• Greet and screen office visitors following school safety protocols
• Answer incoming telephone calls. Forward calls and messages in a professional manner
• Sorting incoming mail for staff and students
• Assist in managing email addresses
• Assist volunteers in filling out online volunteer form
• Answer general inquiries or disperse general information on school procedure and policy
• Ensure daily student and staff attendance records are accurate and up to date, as directed by building administration
• Issue temporary and permanent bus passes, communicate dismissal changes as needed
• Act as point of contact for transportation issues that arise related to arrival and dismissal of students
• Assist with school mailings including
  • collection and deposit of student fees (by email)
  • Principal’s Weekly email to parents, students, & staff
• Issue and file NH State Youth Employment Certificates (if applicable)
• Maintain records and logs of
  • Staff & student sign in/out,
  • Visitor sign in
  • Staff meeting attendance
  • Recess schedule/outdoor classroom schedule
  • Open campus eligibility
  • Phone lists
• Maintain all school master calendars (staff, classes, public, etc.)
• Maintain and update websites as needed
• Assist parents with general technology inquiries
• Secretary for staff committees as assigned
• Assist with March Intensive as needed (if applicable)
• Coordinate substitutes (keys, schedules, timesheets, parking tags)
• Maintain office inventory and supplies
• Help troubleshoot issues and/or call for service for building copiers
• Take initiative to assist other Administrative Assistant(s)
• Assist with coordinating school…