Senior Executive Assistant; rank of Clerk

.: 537562
Work type: Full-time
Department: Technology Transfer Office (99110)
Categories: Executive / Technical / Support

Senior Executive Assistant (at the rank of Clerk I) in the Technology Transfer Office (.: 537562) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Key Responsibilities:

• Project Administration & Stakeholder Coordination
• Support the Business Development (BD) team by independently following up with Principal Investigators (PIs).
• Serve as a reliable primary point of contact for faculty members, assisting them with administrative follow-ups and tracking project deliverables in collaboration with industry partners.
• Provide meticulous administrative and operational assistance for the RAISe+ Scheme and contract research projects, ensuring project records are kept up to date and key milestones are strictly monitored against timelines.
• Business Development & Strategic Support
• Conduct preliminary market research, gather data, and assist in drafting basic business reports to support the team’s strategic outreach and commercialization efforts.
• Take ownership of the Customer Relationship Management (CRM) system, ensuring accuracy in tracking the business development pipeline.
• Operations & Process Optimization
• Assist the team in drafting and updating Standard Operating Procedures (SOPs) to document and standardize BD workflows.
• Execute administrative and operational tasks with a high degree of accuracy and quality control, taking ownership to ensure processes are completed accurately and thoroughly from start to finish.
• Perform any other duties as assigned by the Assistant Director of the Technology Transfer Office or his/her delegates.

Requirements:

• Qualifications & Industry Experience
• A Bachelor’s degree or above, with at least 2-3 years’ relevant work experience.
• Proven versatility in general office administration and project management.
• Experience in tertiary education institutions or research-intensive environments, specifically in business development, project management, innovation, or technology transfer, is highly preferred.
• Knowledge of funding schemes (e.g., RAISe+), intellectual property management, or commercialization is an advantage.
• Technical Skills
• Hands-on experience with CRM systems (maintenance and data entry) and familiarity with research management systems (e.g., RIMS) is a distinct advantage.
• Communication & Language
• Excellent command of written and spoken English and Chinese (including Putonghua).
• Excellent interpersonal and communication skills to serve as a reliable liaison among professors, industry partners, and internal stakeholders.
• Core Competencies:
• Exceptionally detail-oriented with a strong sense of ownership; capable of consistently delivering highly accurate work independently.
• Proactive and results-driven, with the ability to document workflows (SOPs) and manage multiple administrative tasks simultaneously in a dynamic environment.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Advertised: Oct 10, 2026 (HK Time)
Applications close: Nov 8, 2026 (HK Time)