Research Administrator

Position Title

Research Administrator

12/05/2025 – Open Until Filled:
Yes

Remote (Remote eligible)

To provide financial and administrative management and analysis for sponsored project budgets including multiple funding sources, multi‑site research projects, or program projects. Applies an understanding of the principles and practices of financial and grants management during proposal development, financial management of awarded projects to support research objectives in the accomplishment of financial and administrative activities.

• Bachelors or equivalent combination of education and experience

• Demonstrated experience required to manage complex research projects financially.
• Excellent accounting, management, organizational, and interpersonal skills.
• Ability to work effectively, independently, and as a team member.
• Willingness and ability to exercise judgment and initiative and professionally interact with faculty, staff, and outside agencies.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and security of sensitive information.
• Proficiency in database management, spreadsheets, and other computer software.
• Shows a positive attitude and drive to grow.

• Experience in not‑for‑profit accounting and grants management in an educational and/or research setting preferred.
• Familiarity with Dartmouth College accounting systems and procedures.

Percent of Time: 25% – Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.

Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth‑Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in‑depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc.

Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub‑contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to‑date and projected expenditures to end of budget period;

advises on potential budgetary problems.

Percent of Time: 15% – Supervises the processing of procurement as it relates to the operating and grant portfolio. Performs continuing review and analysis of accounting practices. Participates in year‑end closing process. Prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies.

Percent of Time: 10% – Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests. Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and Dartmouth administrative requirements. Translates research plans into scope of work;

identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation,…