Supreme Integrated Technology - Procurement Coordinator

Overview

The Procurement Coordinator supports the sales and procurement process by handling RFQs, assisting with supplier evaluations, and tracking purchase orders to ensure timely delivery of materials. This position collaborates with internal teams to ensure compliance with project requirements and regulatory standards, including ITAR and NIST Cybersecurity. The role also involves helping with capturing order costs, contract documentation, coordinating with suppliers, and supporting quality control measures to maintain project timelines and performance.

Specific responsibilities and authorities may include:

• Sales and Customer Relations — Support Sales Team quoting efforts; participate in monthly sales forecasting; customer communications within scope.

• Fulfillment Of Customer Requirements — Participation in contract reviews; capture and process customer order requirements in the ERP system; ensure FAR and DFARS requirements are flowed down with supplier purchase orders; partner with the Quality Department to ensure quality control measures are identified and integrated into procurement processes; ensure all packaging, labeling, and shipping requirements meet contract specifications; facilitate onboarding of new customers and vendors, ensuring compliance with internal and regulatory standards;
  
  manage Vendor RFQs, evaluate bids and negotiate terms to ensure competitive pricing and contract alignment; ensure material and process acquisition comply with customer requirements; monitor and meet objectives for cost, quality, and schedule; communicate packaging, documentation, and shipping requirements to suppliers and logistics; participate in formal project close-out process; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements;
  
  support adherence to ITAR regulations and compliance initiatives; support compliance with required export controls; support compliance with NIST cybersecurity standards to safeguard sensitive information; ensure senior management approval of GENGOV Supplements and Terms and Conditions; ensure provision of compliance documentation; support compliance with military and defense procurement requirements; facilitate the execution of subcontract agreements, ensuring terms align with procurement and project goals;
  
  collaborate on military price audits to ensure accuracy and compliance with government pricing standards.

• Purchasing and Vendor Relations — Lead the procurement process by managing RFQs, evaluating bids, and negotiating terms to ensure competitive pricing and contract alignment; ensure suppliers are evaluated according to QMS Process and contract/regulatory requirements; provide Vendor Advanced Payment schedules to Accounting and request advanced vendor payments; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements;
  
  develop and maintain strong supplier relationships, ensuring timely delivery of materials and services while optimizing cost and performance.

• Project Accounting — Ensure capture of job costs for material, expenses, burden, miscellaneous, freight and labor; create and issue customer Milestone Billing (Deposit Invoices); invoice sales orders (non-revenue recognition); perform collection activities of customer past due invoices; complete jobs in the ERP system.

• Inventory Control — Validate use of material bought to job after completion and address discrepancies; maintain stock according to scope.

• Other — Approval and coding of invoices; point of contact for facility services and manual POs; participate in continual improvement to conform to ISO 9001; demonstrate leadership and commitment to quality management system; ensure quality policy and objectives are established and integrated; promote process approach and risk-based thinking; ensure resources for QMS are available; communicate importance of effective QMS and conforming to requirements;
  
  engage and support personnel to contribute to QMS effectiveness; promote improvement; support other relevant management roles.

• Requirements — Education and Training:
  Bachelor’s degree in…