Accounts Assistant

Location: Old Harlow

Accounts Assistant required - Harlow

Core responsibilities:

1. Ledger Management (Sales & Purchase)

• Purchase Ledger Ownership:
Be the primary point of contact for all suppliers; manage the end-to-end Accounts Payable process including invoice entry (manual/electronic) matching to purchase orders, and resolving discrepancies.

• Sales Ledger & Credit Control:
Accurately raise and issue customer invoices (manual/electronic); monitor aged debt and proactively contact customers to ensure timely payments, maintaining healthy cash flow for the business.

• Statement Reconciliations:
Perform regular supplier statement reconciliations and internal audits to ensure ledger accuracy.

2. General Ledger & Month-End Support

• Bank & Cash Management:
Complete daily bank postings and reconciliations across multiple accounts in Sage 50.

• Journal Entries:
Assist with nominal ledger entries, accruals, and prepayments to ensure accurate financial reporting.

• Month-End Preparation:
Assist in closing the books by preparing supporting schedules and investigating transactional queries.

3. Weekly Payroll

• Weekly Payroll Coordination:
Facilitate the end-to-end weekly payroll, acting as the primary liaison between the business and our external payroll provider.

• Data Extraction & Validation:
Extract and audit attendance data from the internal clocking system, ensuring precise records for hours worked, overtime, sickness, and holiday entitlements.

• Accuracy Control:
Reconcile system data against the submission spreadsheet to ensure "right-first-time" reporting before forwarding to the external provider.

• Approval & Distribution:
Perform the final review of processed payroll reports, resolving any discrepancies before authorising the release of payslips to the workforce and preparing BACS payment.

• BACS Payment Management:
Execute the final payment stage by manually entering and scheduling authorised figures onto Nat West Autopay for timely BACS settlement