Accounting Specialist

Robinson Transport Inc. is seeking an experienced Accounting Specialist to manage daily accounting workflows and maintain accurate, organized financial records across our businesses.

This position focuses on accounts payable, accounts receivable, billing, credit card reconciliations, bookkeeping, and spreadsheet management. The ideal candidate works confidently in Quick Books, identifies and resolves discrepancies, communicates clearly, and manages deadlines without constant oversight.

• Process vendor invoices accurately, verifying documentation, coding, payment terms, and required approvals.
• Assign transactions to the correct company, account, and location.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
• Prepare payment batches for authorized approval and monitor payment status.
• Coordinate Corpay implementation with leadership and vendor support, including setup, testing, workflow documentation, and ongoing administration.
• Maintain accurate vendor records and organized invoice and payment documentation.

• Perform daily bookkeeping in Quick Books and maintain accurate general ledger records.
• Complete bank and credit card reconciliations and investigate unmatched or incorrectly recorded transactions.
• Review manager expenses for receipts, business purpose, coding, and required approvals.
• Track missing documentation and follow up with managers.
• Prepare month-end supporting schedules and reports for leadership and the company’s accountant.
• Assist with intercompany entries and reconciliations as assigned.

• Enter, verify, and maintain accounting data in Excel and Google Sheets.
• Maintain financial trackers and reconcile spreadsheet information to source documents and Quick Books.
• Maintain fixed asset schedules, including purchases, additions, transfers, and disposals.
• Calculate and update depreciation schedules using methods and useful lives approved by the company’s accountant.
• Maintain organized electronic accounting records and supporting documentation.

• Serve as backup payroll processor after training.
• Support payroll accuracy through data review, reconciliations, and reporting.
• Handle confidential payroll and financial information appropriately.
• Identify opportunities to improve accuracy, reduce duplicate entry, and streamline accounting workflows.
• Document procedures and support accounting system updates, imports, and automation.

• At least three years of hands-on accounting or bookkeeping experience involving AP, AR, and reconciliations.
• Advanced practical Quick Books skills, including transaction coding, account reconciliation, discrepancy investigation, and financial reporting.
• Strong Google Sheets skills, including formulas, sorting, filtering, and checking data for accuracy.
• Working knowledge of billing, expense processing, general ledger accounting, and fixed assets.
• Strong computer skills and the ability to learn new systems.
• Clear written and verbal communication skills.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while recognizing when an issue requires review or approval.

• Accounting across multiple companies, bank accounts, or locations.
• Corpay or another automated accounts payable platform.
• Payroll processing and reconciliation.
• Fixed asset and depreciation schedule maintenance.
• Google Workspace.
• Spreadsheet imports, accounting integrations, and workflow automation.
• Associate or bachelor’s degree in accounting or a related field, or equivalent relevant experience.

• Catch errors others miss and take ownership of resolving them.
• Stay organized across multiple workflows without letting details slip.
• Are comfortable working directly in Quick Books daily at an advanced level.
• Follow through on missing receipts, unanswered questions, and unresolved discrepancies.
• Manage deadlines without constant oversight.
• Look for practical ways to make accounting processes more accurate and efficient.

• Annual compensation of $50,000–$60,000, depending on experience.
• Health, dental, and vision insurance.
• 401(k) options.
• Paid time off and paid holidays.