Accounting Specialist

Company:
Robinson Transport Inc.

Job Type: Full-Time

Robinson Transport Inc. is seeking a detail-oriented and experienced Accounting Specialist to manage daily accounting operations and maintain accurate financial records across multiple business entities.

This role focuses on accounts payable, accounts receivable, billing, bookkeeping, bank and credit card reconciliations, fixed assets, and spreadsheet management. The ideal candidate has strong hands-on experience with Quick Books, excellent analytical skills, and the ability to identify discrepancies, resolve accounting issues, and manage multiple priorities independently.

The successful candidate will play an important role in maintaining accurate financial records, improving accounting processes, and supporting the company's financial operations.

• Process vendor invoices accurately, verifying supporting documentation, account coding, payment terms, and required approvals.
• Assign transactions to the appropriate company, account, and location.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
• Prepare payment batches for approval and monitor payment status.
• Coordinate the implementation and ongoing administration of Corpay, including system setup, testing, workflow documentation, and communication with leadership and vendor support.
• Maintain accurate vendor records and organized invoice and payment documentation.

• Perform daily bookkeeping in Quick Books and maintain accurate general ledger records.
• Reconcile bank accounts and credit card statements, investigating and resolving unmatched or incorrectly recorded transactions.
• Review employee and manager expenses for receipts, business purpose, appropriate coding, and required approvals.
• Track missing documentation and follow up with relevant managers to ensure timely resolution.
• Prepare month-end supporting schedules and reports for leadership and the company's accountant.
• Assist with intercompany transactions, journal entries, and reconciliations as needed.

• Enter, verify, and maintain accounting data using Microsoft Excel and Google Sheets.
• Maintain financial trackers and reconcile spreadsheet data against source documents and Quick Books records.
• Maintain fixed asset schedules, including asset purchases, additions, transfers, and disposals.
• Prepare and update depreciation schedules using methods and useful lives approved by the company's accountant.
• Maintain organized electronic accounting records and supporting documentation.

• Serve as a backup payroll processor after receiving appropriate training.
• Support payroll accuracy through data reviews, reconciliations, and reporting.
• Handle confidential payroll and financial information with discretion.
• Identify opportunities to improve accuracy, reduce duplicate data entry, and streamline accounting workflows.
• Document procedures and assist with accounting system updates, data imports, integrations, and automation initiatives.

• Maintain compliance with established accounting procedures, internal controls, and company policies.
• Monitor outstanding transactions and follow up on unresolved accounting issues.
• Manage competing priorities while meeting deadlines and maintaining a high level of accuracy.
• Collaborate with management, employees, vendors, and the company's accountant to support efficient financial operations.

• Minimum of 3 years of hands-on accounting or bookkeeping experience, including accounts payable, accounts receivable, and reconciliations.
• Strong practical knowledge of Quick Books, including transaction coding, account reconciliations, discrepancy investigation, and financial reporting.
• Proficiency in Google Sheets, including formulas, sorting, filtering, and data validation.
• Working knowledge of billing, expense processing, general ledger accounting, and fixed asset management.
• Strong computer skills and the ability to learn new accounting systems and tools.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and recognize when issues require additional review or approval.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.

• Experience…