Office Coordinator

SitelogIQ is a rapidly growing energy and facility services company focused on making buildings better. We provide planning, design, and management solutions for organizations that want efficient and sustainable building environments that are healthier and safer for their occupants.

Our Office Coordinator will be based on-site at our Northeast Business Unit in Harrisburg, PA, where the energy of the team and the pace of the work make every day feel dynamic. We're searching for a proactive, detail-oriented professional who thrives in a fast-moving environment and can seamlessly balance executive support with hands-on office management. In this in-person role, you'll be at the heart of our operations-driving efficiency, keeping the office running smoothly, and building strong, trusted relationships across the entire business unit.

Office Coordinator Responsibilities:

• Administrative support including calendar management for leadership team, travel arrangements, meeting support, expense reporting etc.

• Coordinate and prepare materials for meetings, including agendas, presentations, charts and graphs, and meeting minutes.

• Contract preparation support, prepare, edit, and proofread sales contracts, reports, and other documents as necessary.

• Oversee daily office operations including maintaining office supplies, snacks, water, office communications, mail/shipping, safety equipment management, and general administrative support to office staff, ensuring organization, cleanliness, and a productive work environment.

• Support safety team leader, managing various programs, reporting, and shipping of site safety equipment.

• Plan and execute office events, meetings, and team-building activities.

• Participate as an active member in team, HR or enterprise-wide projects as assigned.

• Design and implement marketing collateral on an as needed basis as well as provide creative input on projects such as division newsletter, org charts, etc.

• Enter utility bill data entry and rebate processing.

• Assist with coordination of continuing education and professional license tracking.

• Assist with other duties or tasks as assigned.

Office Coordinator Qualifications:

• High School Diploma/GED. Some college a plus.
• 3-5 years of experience as an Executive Assistant or similar role.
• Intermediate user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to quickly learn and adapt to new office technologies.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Experience with Canva or similar tools a plus.
• Flexibility to travel between Pennsylvania offices as needed.

Physical Requirements

The position requires the ability to sit, stand, and walk throughout the workday, as well as occasional lifting of office supplies or packages up to 25 pounds. Tasks may include repetitive motions such as typing and data entry.


** This position is not eligible for visa sponsorship.**

No Agencies, please

Benefits

We offer a highly competitive salary, and comprehensive benefits, including:

• Medical, dental, and vision insurance
• Disability and life insurance
• 401K
• Flex time off
• 12 paid holidays
• Tuition reimbursement
• Opportunities to join our affinity groups, Veterans and Allies Leadership Organization or Women Inspiring & Strengthening Everyone
• Opportunities to give back to our local communities through organized events or fundraisers

More About SitelogIQ

At Sitelog

IQ, we're focused on creating a great environment for our team first so that it is more energizing and rewarding to focus on creating a great customer experience. That's what we call a win-win.

We partner with clients in K-12, higher ed, government, healthcare, multifamily housing, and industry to optimize energy efficiency, improve indoor air quality, address lighting, and improve the customer experience. With offices across the country, it's rewarding to make a difference in the communities where our teammates live and work.

Sitelog

IQ is an Equal Opportunity Employer and participates in E-Verify.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.