Accounts Payable Tech

Title: Accounts Payable Tech

State Role

Title:

Admin and Office Spec III

Hiring Range: $40,550.00 - $55,000.00

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Central State Hospital

Agency Website: (Use the "Apply for this Job" box below)./

Recruitment Type: General Public - G

*** Any and all qualifications that you have must be represented in your application/resume as verifiable work experience.***

Central State Hospital (CSH) is a 277-bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. Established in 1870, CSH holds the distinction of being the first psychiatric hospital in the nation dedicated to the treatment of African Americans. We have a long and proud history of serving the citizens of the Commonwealth, and we remain committed to providing excellence in mental health care.

At CSH, we strive to support the wellness and safety of our patients and their communities across Virginia. Our dedicated team shares core values of health and wellness, respect, integrity, empowerment, and recovery.

Exciting developments are on the horizon for CSH, as a new, modern facility is currently under construction on our existing campus, with a scheduled completion date in 2027. This will enhance our capacity to provide high-quality care in a supportive environment that promotes healing and recovery.

Central State Hospital (CSH), is recruiting for a full-time Accounts Payable Technician. The Accounts Payable Technician will process accounts payable for CSH & HDMC in a timely and accurate manner so that financial information can be relied upon by others making decisions to ensure the accurate expenditure of funds. Ensures compliance with state and federal rules and regulations.

Financial Services provides a wide array of services to Central State hospital and Hiram Davis Medical Center. These services include budget/financial management; payroll and timekeeping; accounts payable; procurement, material management, & warehouse; & general administration. Financial Services is the liaison with the Department of Behavioral Health and Developmental Services and other government agencies such as the Department of Planning and Budget, Department of Accounts, Department of General Services, and the Auditor of Public Accounts to ensure compliance with state policies on campus.

Responsible for processing, reviewing, and managing accounts payable transactions, patient medical billing, and Community Service Board (CSB) billing functions for Central State Hospital. Ensures the accuracy, timeliness, and compliance of all financial transactions in accordance with state policies, contractual requirements, HIPAA regulations, and the Prompt Payment Act.

• Patient Medical Billing and Insurance Verification: Reviews medical bills for off-campus services and determines the facility’s financial responsibility by verifying patient admission status, insurance coverage, payment responsibility, and coordination of benefits through AVATAR and Palmetto. Communicates with service providers regarding insurance billing, payment responsibilities, and applicable indigent care write-offs.
• Accounts Payable and Invoice Processing: Reviews and matches invoices with purchase orders, receiving reports, credits, and supporting documentation. Coordinates with department managers to verify services received and obtain payment approval. Verifies account coding, processes invoices according to established payment schedules and terms, and ensures compliance with state policies, contractual obligations, and prompt payment requirements.
• Contract and Financial Management: Monitors contract expenditures, maintains accurate balances of available contract funds, identifies funding needs, requests additional funds before contract expiration, and stays informed of contract changes. Ensures invoices are submitted with required documentation and maintains a minimum of 95% accuracy.
• Community Service Board (CSB) Billing: Manages billing functions for Community Service Boards in coordination with the Central State Hospital Social Work Department. Prepares and distributes invoices, maintains filing systems, reconciles payments and receipts, and responds to related billing inquiries.
• Financial Reconciliation and Recordkeeping: Reconciles check logs by established deadlines, maintains accurate financial records and reconciliation files, matches cashier receipts to invoices, and ensures credits and supporting…