Administrative Assistant; Part-Time Associate Dean's office - College of Education

Working Title:
Administrative Assistant (Part-Time) in the Associate Dean's office - College of Education

State Role

Title:

Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Exempt:
Not Eligible for Overtime

College/Division: College of Education

Department: 100048 - Education Programs

Pay Rate: Hourly

Specify Range or Amount: $18.54 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 12/09/2025

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:

• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC):
  Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks:
  The university is granted 12 holidays a year.
• Talent Development Trainings:
  The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The Administrative Assistant offers comprehensive support to the Dean’s Office, Associate Deans, and various departments within the College of Education. This position demands high levels of organization, communication, and adaptability to meet the ever-changing needs of the Associate Deans’ Office and the College of Education. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.

• Providing clerical support to the Associate Dean’s office by providing a well-organized office system, supporting and helping to ensure documentation and records are maintained.
• Provide scheduling and calendar support for the Associate Deans as needed.
• Act as the main contact for answering incoming phone calls to the College of Educationli>
• Act as the backup building coordinator for the College of Education when required.
• Provide travel support for all A-Deans, College Recruiter, and office personnel in the College of Education.
• Manage the use and reconciliation of a Small Purchase Credit Card (SPCC) for purchasing and travel processing.
• Provide daily administrative support to Associate Deans, including handling phone calls, emails, mail, and managing calendars.
• Maintain an understanding of how student scholarships are awarded.
• Create, edit, oversee, and distribute office materials.
• Event planning and coordination for the office, along with assisting with event planning in the College of Education (Dean's and Associate Dean’s Offices).
• Deliver neat, professional, efficient, and competent work while paying close attention to detail.
• Keep records and filing systems organized for the office.
• Maintain a general understanding of the role and composition of programs within departments within the college, and colleges within the university.
• Maintain general knowledge of office equipment like copiers and printers.
• Other duties assigned by the Dean and Associate Deans in the College of Education.

Required:

• Strong written communication and customer service skills.
• Excellent data management skills.
• Proficiency in Windows operating systems and Microsoft…