Senior Administrative Assistant to Dean - School of Professional & Continuing Education

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education

State Role

Title:

General Administration Supervisor I/Coordinator I

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: School of Professional & Continuing Education

Department: 100066 - Professional & Continuing Education

Pay Rate: Pay Range

Specify Range or Amount: $45,000-$48,000

Is this a JMU only position? No

Is this a grant‑funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/05/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well‑Being:
  Our Balanced Dukes program promotes wellness and work‑life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment

JMU’s School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off‑campus degree and certificate programs. The primary role of SPCE’s Senior Administrative Assistant to the Dean is to provide administrative support for the dean.

Key duties include managing the dean’s calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean’s committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean’s behalf. This role plays a critical part in developing and executing SPCE’s communications strategy and providing project support.

• Provide executive and administrative support to the dean in a variety of areas including correspondence, special projects, maintenance of the dean’s calendar, and day‑to‑day operations of the dean’s office.
• Coordinate activities on the dean’s behalf and facilitate the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality.
• Act as the Executive Assistant to the Dean of SPCE, exercising independent judgement in managing and/or rescheduling the dean’s calendar, ensuring deadlines and priorities are met.
• Provide meeting support and manage special projects to support the dean and SPCE leadership. Coordinate travel details for the dean.
• Provide administrative support to the dean with respect to formal communications (e.g., newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership.
• Coordinate internal hiring processes including ePARs and graduate assistantships and provide input and support for other fiscal concerns as needed.
• Coordinate and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations,…