Office Manager - Department of Computer Science

Working Title: Office Manager - Department of Computer Science

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100061 - Computer Science

Pay Range: $42,000 - $44,805

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/17/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The Department of Computer Science (CS) at JMU seeks an administrative professional to serve as a full-time Office Manager. The position will provide support in the areas of budget management, purchasing, human resources, travel, recruitment and other duties assigned and in association with the day-to-day operation of a dynamic academic unit.

• Provide administrative assistance to the department head.
• Maintain and reconcile departmental budgets.
• Record keeping of all departmental financial expenditures.
• Prepare and process hiring paperwork for employees recruited to the department, including newly hired full-time faculty and part-time adjunct faculty, assist with search processes and logistics.
• Initiate departmental onboarding process for new hires and interface with HR as needed on employee records.
• As assigned, process paperwork to hire student summer research assistants.
• Hires all student employees, process student time-sheets.
• Maintain personnel files.
• Prepare and approve orders through eVA, Virginia’s online procurement system.
• Maintain and reconcile small purchase credit cards(s).
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding as needed.
• Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements.
• Maintain and manage office equipment and supplies.
• Manage and reserve space using the virtual reservation system.
• Perform other duties as assigned to support the needs of the unit an in collaboration with colleagues across the college.
• Provide administrative support for faculty who have grants or who direct special event/conferences.
• Share some responsibilities with the CS Administrative Assistant including entering class of schedules, generating permissions and EMS room scheduling for courses.
• Simultaneously handle various responsibilities while maintaining quality and accuracy across diverse tasks.

• Relevant experience and competency with finance, accounting, or fiscal management.
• Fluency in Microsoft Office with a particular focus on Word, Excel (working knowledge of pivot tables), and Microsoft Teams.
• Proven attention to detail, resourcefulness, and time management skills.
• Previous experience with efficient office practices, including high level of customer service skills and an ability to…