Office Manager - Department of Computer Science

Working Title: Office Manager - Department of Computer Science

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100061 - Computer Science

Pay Rate: Pay Range

Specify Range or Amount: $42,000 - $44,805

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/17/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:

* Generous Leave:
Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.

* Comprehensive Health Coverage:
Access high-quality health insurance options that fit your needs.

* Retirement Options:
Plan for your future with retirement benefits through the Virginia Retirement System.

* Employee Well-Being:
Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.

* Tuition Waiver Program:
Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Computer Science (CS) at JMU seeks an administrative professional to serve as a full-time Office Manager. The position will provide support in the areas of budget management, purchasing, human resources, travel, recruitment and other duties assigned and in association with the day-to-day operation of a dynamic academic unit.

Duties and Responsibilities:

The successful candidate will:

* Provide administrative assistance to the department head.

* Maintain and reconcile departmental budgets.

* Record keeping of all departmental financial expenditures.

* Prepare and process hiring paperwork for employees recruited to the department, including newly hired full-time faculty and part-time adjunct faculty, assist with search processes and logistics.

* Initiate departmental onboarding process for new hires and interface with HR as needed on employee records.

* As assigned, process paperwork to hire student summer research assistants.

* Hires all student employees, process student time-sheets.

* Maintain personnel files.

* Prepare and approve orders through eVA, Virginia's online procurement system.

* Maintain and reconcile small purchase credit cards(s).

* Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding as needed.

* Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements.

* Maintain and manage office equipment and supplies.

* Manage and reserve space using the virtual reservation system.

* Perform other duties as assigned to support the needs of the unit an in collaboration with colleagues across the college.

* Provide administrative support for faculty who have grants or who direct special event/conferences.

* Share some responsibilities with the CS Administrative Assistant including entering class of schedules, generating permissions and EMS room scheduling for courses.

* Simultaneously handle various responsibilities while maintaining quality and accuracy across diverse tasks.

Qualifications:

The successful candidate must have:

* Relevant experience and competency with finance, accounting, or fiscal management

* Fluency in Microsoft Office with a particular focus on Word, Excel (working knowledge of pivot tables), and Microsoft Teams

* Proven attention to detail, resourcefulness, and time management skills

* Previous experience with efficient office practices, including high level of customer service skills and an ability to work efficiently with others

* Ability to handle all office activity and material with discretion and in a confidential manner

* Strong written and verbal communications skills

* Strong interpersonal and leadership skills

* Ability to learn and master new systems to enhance technical skills, efficiency and effectiveness

* Ability to prioritize and meet deadlines

* Excellent organizational and file management skills

* Technical adaptability

The following are beneficial, but not required:

* Experience with the following JMU systems:
Human Resources, ePAR, Student Administration,…