Vendors and Records Management Specialist; Part-Time

Working Title: Vendors and Records Management Specialist (Part-Time)

State Role Title:Administrative and Office Specialist II

Position Type:Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Finance

Department: 100205 - Associate Controller - Operations

Pay Rate:Hourly

Specify Range or Amount: $16.81

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?No

Beginning Review Date:01/17/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:

* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

* Free Access to the University Recreation Center (UREC):
Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.

* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.

* Holiday Breaks:
The university is granted 12 holidays a year.

* Talent Development Trainings:
The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The office of accounting technology within the office of accounting operations and disbursements is accepting applications for a Vendors and Records Management Specialist position to assist our team with duties related to accurate vendor data collection and vendor table maintenance, and general office duties.

* Part-time wage position with no benefits

* Hours are typically during normal business hours of 8am - 5pm, working on average 5-8 hours per day (no weekends required)

* Approximately 25-29 hours of work per week over the course of a calendar year

* On-campus position (not remote) in an office environment setting

Duties and Responsibilities:

Main responsibilities:

* Practice detailed vendor maintenance procedures to ensure accurate information is captured.

* Perform accurate vendor data collection and vendor table maintenance to meet the needs of the University, People Soft Finance and Cardinal systems.

* Scan documents into an electronic filing system.

* Run reports in a timely manner and ensuring data is accurate.

* Provide professional, courteous service to our internal and external customers while maintaining a positive attitude and work ethic.

* Demonstrate willingness and ability to learn accounting concepts, principals, and business processes to reconcile budgets.

* Demonstrate willingness and ability to perform additional tasks as needed and provide team support.

* Understand and maintain the confidentiality of financial and personal data used according to university policy, state and federal law.

* Understand and abide by the Finance Office Ethics Statement, as well as any internal controls established by management.

Qualifications:

Required:

* Demonstrated proficiency with computers, software applications and Microsoft Office applications, including Word, Excel and Outlook

* Demonstrated typing and data entry skills

* Knowledge of administrative practices and procedures

* Strong verbal and written communication skills

* Excellent customer service and people skills to provide a welcoming environment

* Ability to process detailed work with accuracy and efficiency

* Ability to manage confidential and sensitive information

* Ability to work independently, manage and prioritize multiple tasks with excellent problem-solving skills

* Must be available to work up to 29 hours per week during office hours of 8am - 5pm on a Monday through Friday schedule (5-8 hours per day, depending on schedule)

Additional Considerations:

* Experience working with databases and/data entry

* Proficiency in advanced Microsoft Excel functionalities

* Knowledge of accounting concepts, principals, and business processes

* Ability to learn technology applications quickly

* Previous office experience

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present…