Buyer Specialist - Facilities Management

Buyer Specialist - Facilities Management

Join to apply for the Buyer Specialist - Facilities Management role at James Madison University
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• Business Services
• Administrative / Office Staff
• Facilities / Skilled Trades
• Other
• Full-time Staff (Classified)
• Opening on:
  Jan 7 2026
• Administration and Finance
• 100224 - Warehouse/Stores

Working Title: Buyer Specialist - Facilities Management

State Role

Title:

Procurement Officer I

Position Type: Full-time Staff (Classified)

Position Status: Full-time

FLSA Status: Exempt:
Not Eligible for Overtime

College/Division: Business Services

Department: 100224 - Warehouse/Stores

Pay Rate: Pay Range: $47,000-$52,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 1/15/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

JMU's Facilities Management is currently seeking someone to fill the position of a Buyer Specialist. This position will provide efficient and responsible customer service in facilitating the purchase of non-stock goods and services with a concentration of over $10k that meet the needs of the department.

• Receiving and verifying requisitions for completeness and accuracy.
• Discussing procurement requests with originator to ensure scope, goods and/or services are documented.
• Assisting procurement staff in renewing yearly service contracts.
• Determining appropriate method of procurement according to purchasing delegation limits and University policy/procedures.
• Contacting vendors to obtain documentation to support the value of the purchase or the contract pricing detail.
• Maintaining and reconciling monthly credit card log for purchases.
• Ensuring invoices are accurately monitored, processed and entered in databases in a timely manner.
• Ensuring invoice discrepancies are handled in a timely manner and invoice pricing is correct.
• Assisting with implementation, upgrade and testing with software program (AIM).
• Participating in policy reviews and providing feedback.
• Assisting with implementation and training.
• Assisting with supervisor requests and special projects as needed.

• Knowledge in policies and procedures relating to governmental procurement.
• Knowledge in minimizing the cost of goods, supplies and services.
• Ability to compile, analyze and interpret data to prepare procurement reports.
• Experience working with automated accounting and/or facility maintenance data systems.
• Ability to analyze and interpret data.
• Ability to describe the scope and specifications of purchases with detail.
• Effective communication, verbally, orally and in writing.
• Ability to maintain documents to audit standards.
• Excellent interpersonal skills.
• Ability to provide a high level of detail and accuracy to ensure mistakes and oversights are corrected quickly and accurately.
• Ability to temporarily work another shift based on business needs if needed.
• Valid Driver's License.

• Experience working with eVA, AIM and/or People Soft.

Employment is contingent upon the successful completion of a criminal background check and…