Student Financial, Data & Operational Support Assistant Academic Affairs - IE

Working Title:
Student Financial, Data & Operational Support Assistant for Academic Affairs - IE

State Role

Title:

N/A

Position Type: Institutional Employment

Position Status: Part-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Academic Affairs Unit

Department: 100186 - Provost Sr VP Academic Affairs

Pay Band: N/A

Pay Rate: Hourly

Specify Range or Amount: $15.45

Is this a JMU only position? N/A

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date:

Situated in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is a vibrant community with a population of approximately 52,000. Harrisonburg is conveniently located approximately 120 miles from Washington, D.C. and Richmond, VA.
JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and supportive environment for students, faculty and staff. The student body includes approximately 21,000 undergraduate and 1,800 graduate students, with over 1,000 full-time instructional faculty.
JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

Provide administrative, analytical and technical support to Academic Affairs leadership by assisting with budget management, financial reporting, data analysis, electronic workflows and records management. Work closely with AA staff to support fiscal transparency, reporting accuracy and process efficiency. Well-suited for students interested in business/data analysis, finance, accounting, information system, or public or higher education administration.

• Budget & Financial Support - assist w/ budget tracking, monitoring and reconciliation activities; support preparation of financial summaries, budget variance reports and periodic fiscal updates; maintain and update budget worksheets using Excel and/or other approved tools; help ensure accuracy and consistency of fiscal data across multiple funding sources
• Spreadsheet Development & Data Analysis - develop, update and maintain spreadsheets to support analysis, projections and reporting; assist with cleaning and organizing financial and operational data; apply formulas and pivot tables and data validation techniques to ensure accuracy and usability
• Power BI & Reporting Support - support AA Power BI dashboards by assisting with data preparation, validation and documentation; help refresh reports, verify outputs and flag data quality issues for review; assist in producing summary visuals and tables for leadership review
• Adobe Sign & Electronic Workflow Support
  - Assist in building, maintaining and monitoring workflows for AA documents (fiscal approvals, agreements, routine forms)
• Electronic File Storage & Records Management
  - Organize, name and maintain electronic files in accordance with university and divisional standards; assist with migrating legacy documents to approved electronic storage locations; support consistent file retention, accessibility and version control practices
• General Administrative & Project Support
  - Provide ad hoc analytical and administrative support for AA projects as assigned; assist in documenting processes, developing reference materials and improving operational workflows; maintain confidentiality when working with sensitive financial and personnel-related information
• Various Operational Support - manage and organize lost and found inventory…