Human Resources Coordinator

Join to apply for the Human Resources Coordinator role at Forefront
.

Forefront Healthcare & Support Services provides high‑quality culinary, environmental, and facility support services across senior living, healthcare, and acute care environments. We are a mission‑driven company dedicated to elevating the resident, patient, and employee experience through exceptional service, compassionate leadership, and operational excellence.

We are looking for a proactive, detail‑oriented HR Coordinator to support our HR operations and strengthen our growing talent pipeline. This role is essential to creating a seamless and positive employee experience across the organization—from recruitment and onboarding to employee support and HR compliance.

• Serve as the first point of contact for internal and external HR inquiries, delivering timely, professional assistance.
• Route HR‑related calls, emails, and correspondence to the appropriate team members.
• Maintain strict confidentiality while handling sensitive employee information.
• Maintain and update personnel records (payroll, leaves, compliance documents, new hire files, turnover data, etc.) in both digital and paper systems.
• Ensure all required employee documentation is complete and compliant with company standards and regulatory requirements.
• Support hiring activities by sourcing candidates through resume databases, ATS systems, and social platforms.
• Assist with screening candidates, scheduling interviews, and coordinating with hiring managers.
• Support background checks, reference verifications, and preparation of employment contracts and offer letters.
• Coordinate new hire orientations to deliver an engaging and welcoming onboarding experience.
• Schedule HR meetings, interviews, trainings, and company events.
• Organize internal trainings, seminars, and professional development sessions in partnership with HR leadership.
• Generate reports on HR metrics such as turnover, employee engagement feedback, new hires, compliance, and more.
• Support special HR initiatives related to culture, recognition, retention, engagement, technology, and process improvement.
• Collaborate with Payroll, Benefits, Talent Acquisition, and Operations teams to ensure smooth cross‑functional communication.

• Previous experience as an HR Coordinator, HR Assistant, or administrative HR support role.
• Strong understanding of HR processes, best practices, and employment documentation.
• Proficiency with MS Office, especially Excel and PowerPoint.
• Experience with HRIS and ATS systems (Smart Recruiters experience is a plus).
• Knowledge of sourcing tools and online recruitment platforms.
• Excellent communication and relationship‑building skills.
• Strong organizational abilities and comfort multitasking in a dynamic environment.
• Ability to handle confidential information with discretion.
• Bachelor’s degree in Business Administration, HR, or related field preferred.
• HR certification (CIPD, SHRM, or equivalent) is a plus.

• Named #1 Best Places to Work by Modern Healthcare.
• A rapidly growing company with clear opportunities for career advancement.
• Supportive leadership and an employee‑centered workplace culture.
• Competitive benefits package including Medical, Dental, Vision, 401(k), PTO, and Holidays.
• A mission‑driven organization where your work directly impacts employees, residents, and communities across the country.
• Opportunities to learn, grow, and build a career within HR.