Assistant Program Coordinator

Overview

Reports to: Elizabeth Ganzhorn, Director/Owner of Soccer Shots Northwestern Virginia

Soccer Shots: Soccer Shots is a fast-growing, intro-to-soccer program offered throughout the Northwestern VA territory. Through relationships with private childcare centers and public park programs, Soccer Shots serves children between ages 2 and 8 each season.

To provide coaching support, administrative support, and marketing support to the owner of the Company and to help identify and implement new programs.

The selected Assistant Program Coordinator joins a small leadership team seeking to deliver an excellent program and service in the community. This team values a strong work ethic, a commitment to the mission of Soccer Shots, strong written and oral communication skills, dedication to customer satisfaction, attention to detail, and creativity. The organization seeks an individual who desires to improve and grow the program and who desires advancement opportunities and responsibilities within the company.

The Assistant Program Coordinator serves the team by helping out with the following duties:

• Coaching and Staff Leadership
  • Recruiting, hiring (and firing), scheduling, training, evaluating, and managing instructors.
  • Maintaining master instructor schedule, handling cancellations and reschedules, as needed.
  • Collecting required signed paperwork for all staff instructors and maintaining accurate and complete staff files.
  • Hosting and leading seasonal instructor meetings.
  • Assisting with internship program, hiring, managing, and evaluating seasonal interns.
  • Coaching 10-20 sessions per week each season.
• Marketing and Communications
  • Performing seasonal marketing/promotions – running program demos, distributing registration forms and brochures, hanging lobby and classroom posters, placing bandit signs, and distributing final reminders.
  • Assisting with direct mail distribution, promoting park programs.
  • Communicating with parents, directors, and other account representatives (includes writing thank you notes and delivering thank you gifts).
  • Writing and emailing newsletters, per schedule.
  • Co-Managing Soccer Shots Social Media (Facebook page, Twitter, Instagram, etc.).
  • Representing Soccer Shots at industry events, Family Fun Day, etc.
  • Running special events (annual clinic, etc.).
  • Writing and distributing press releases to local news media upon approval of Director/Owner.
• Administration
  • Scheduling four program seasons: winter, spring, summer, and fall and preparing all materials to promote each season.
  • Organizing and managing the registration and enrollment process at all sites.
  • Maintaining instructor equipment and prize inventory.
• Sales/Growth
  • Meeting seasonal and annual enrollment and revenue goals by adding new daycare/preschool accounts and park program accounts and promoting thoroughly at each account/location.
  • Seeking sponsorship and partnership opportunities, including park program locations, soccer club partnerships, and corporate sponsors.
  • Identifying and developing new alternate programs.

Work requires ability to sit, stand and walk throughout an extended work day (8–10 hours); use of fingers, hands and arms on a consistent basis for keyboarding and phone work; may lift up to 50 pounds; excellent vision skills (with or without correction); exposure to an inside/outside sports environment. Also functions in an inside/outside sports environment a portion of the time.

Requires running, stopping, stooping, bending in 40-minute increments per session; may include lifting up to 50 pounds. Moderate gymnasium-like noises and need for vision skills.

Note:

The job description above is a part-time position requiring no fewer than 20 hours per week. During busy seasons, longer hours, including evenings and weekends, may be required to meet deadlines and exceed goals. May stand, run, walk, and communicate in an outdoor environment during the work assignment.

For more information on Soccer Shots, please visit (Use the "Apply for this Job" box below)..