Part-time Office Coordinator​/PA

Overview

JOB TITLE:

Part-time Office Coordinator/PA (fixed term maternity cover)

Location:

Office based, Central House, Harrogate

Department:
Group

Reports to:

Guy Hurwood

Travel:
Minimal

Working pattern: 20 hours per week (4hrs per day)

Role Type: 12-month Fixed Term Contract

Salary: £14,000 per annum

Focussing on long-term stewardship, we partner with global institutional investors to provide unique access to the UK rental market  purpose is to Provide Exceptional Living Experiences. We pioneer positive change across the rental landscape, delivering spaces and experiences for people to prosper, evolve and live better. That doesn t just mean investing in next generation homes and spaces, it means investing in innovation and excellence across wellness, technology, ESG and customer service.

As custodians of the communities we operate in, we work with a range of market leading partners to create genuine social impact, helping people live happier, healthier lives.

Join us as part-time Office Coordinator and play a key role in our Head Office team to keep our office running smoothly. You will be an integral part of the team as the main contact for suppliers, building management and cleaning team whilst ensuring the workplace is organised, safe and welcoming. You will play a key part in creating an efficient, supportive environment for the whole team.

• Act as the key liaison for our trusted network of third-party suppliers, building smooth and efficient working relationships both internally and externally
• Act as the central communication point for building management, handling notifications, updates and general correspondence.
• Lead on workplace safety by maintaining and updating our fire policy and risk assessments and act as one of the office’s designated Fire Marshals.
• Keep the office running smoothly by organising office stationery supplies and office groceries. Oversee first aid provisions, ensuring the office is always fully stocked and safe.
• Coordinate with our cleaning partners to maintain a spotless well-presented office environment.
• Coordinate with our IT suppliers, assisting with troubleshooting, internet and connectivity queries.
• Work with the executive team to arrange travel and accommodation to support smooth business operations, as well as manage diaries, ensuring seamless scheduling and time optimisation.

• Strong organisation and time management skills, with the ability to prioritise a varied workload.
• Strong verbal and communication skills, comfortable liaising with suppliers, building management, cleaning teams and senior stakeholders.
• High attention to detail, ensuring office supplies, safety procedures and documentation are always accurate and up to date.
• Proactive and solutions-focussed, able to anticipate needs, resolve issues and keep daily operations running smoothly.
• Confident building relationships and maintaining positive interactions with internal and external partners.
• Reliable and discreet, handling sensitive information and responsibilities with professionalism.
• Competent in diary and travel management, work independently to coordinate schedules and logistics with accuracy.
• Awareness of health and safety practices, including fire safety and first-aid stocking (training can be provided).

Previous experience in an office administration or facilities coordination is required.
Familiarity with workplace risk assessments or safety procedures is desirable but not essential.

• 25 days annual leave plus bank holidays (pro-rata)
• Workplace pension
• Comprehensive employee benefits scheme including discounts on global brands on Perkbox, Bike2
  
  Work scheme, subsidised mental health care with MYNDUP
• Wellness support (mental health services, digital GP access)
• Regular team socials

Email your CV and a short statement explaining how you meet the criteria to

Think you re up for the challenge and want to show us what you re made of? Send us a copy of your CV and why you want to join Moda.