Payroll and Funding Administrator

Helping others improve and turn their lives around - there's no better feeling. It's what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

We are looking for an organised Funding and Payroll Administrator with a passion for making a difference to others.

You’ll be working 37.5 hours a week at Cygnet Hospital Harrogate
, helping ensure the safe and smooth running of services for the people in our care.

This is a long‑established mental health hospital that provides an emergency admissions service across two acute wards.

Haven Ward is Cygnet Hospital Harrogate’s 19‑bed acute mental health service for men. The ward can treat service users on an informal basis and also those detained under the Mental Health Act.

Sanctuary Ward is Cygnet Hospital Harrogate’s emergency acute inpatient service for women. The ward can accept service users on an informal basis and also those detained under the Mental Health Act.

The hospital is located in very pleasant surroundings, in this picturesque North Yorkshire spa town which is easily accessed by road and rail.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

To be responsible for the collection and collation of important information that needs to be submitted to the Finance Department on a strict timescale.

• Provide a high standard of organisational & administrative support
• Responsible for the daily production of reports and bed statistics and funding authorisation documentation
• Ensure the daily reports are carried out to a deadline on a daily basis
• Ensure all new admissions have the necessary funding from the outset
• Submit funding details – including admission and specialist nursing costs – to the Group accounts department on a daily basis
• Maintain a diary system for all funding requests
• Promote and ensure the good reputation of the Hospital, acting as a positive role‑model and maintaining a positive attitude towards clients, their families, visitors and other staff
• Maintain complete and accurate financial records of the Hospital using computer and manual systems
• Promptly forward the required paperwork to NS billing in regard to patient admission, specialist nursing and travel expenses
• Manage patient fee variations and discharges
• Where applicable, provide reception cover
• Maintain accurate records of all petty cash transactions
• Process all payroll information on a weekly basis
• Order and maintain records of staff uniforms
• Process, on a weekly basis, the receipt and review of supplier invoices and statements
• Operate office equipment such as fax, photocopier and computer as required, as well as supply administrative services to the Management team as required
• Answer the telephone and respond to all enquiries in a friendly and efficient manner
• Provide administrative support to all disciplines within the Hospital, meeting deadlines, compiling reports for reviews and meetings, and take meeting minutes as required

£28,353.14 pro rata (100% FTE £29,110.00)

• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• Cycle to work scheme & employee discount saving

• A Funding and payroll administrator with experience in health care & knowledge of mental health
• Flexible, organised, able to prioritise workloads, solve problems & make decisions
• Calm under pressure & can work on your own initiative
• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.