Payroll and Funding Administrator

Helping others improve and turn their lives around – there’s no better feeling. It’s what we do for thousands of people at more than 150 sites across the UK. Be a part of it at Cygnet Hospital Harrogate, a long‑established mental health hospital that provides an emergency admissions service across two acute wards. The hospital is located in a pleasant North Yorkshire spa town, easily accessed by road and rail.

• Collect and collate information for submission to the Finance Department on strict timescales.
• Provide high‑standard organisational and administrative support.
• Produce daily reports and bed statistics, including funding authorisation documentation.
• Ensure all new admissions have the necessary funding from the outset and submit daily funding details (admission and specialist nursing costs) to the Group accounts department.
• Maintain a diary system for all funding requests.
• Promote and uphold the hospital’s reputation, acting as a positive role model and maintaining a professional attitude toward clients, families, visitors and staff.
• Maintain complete and accurate financial records using computer and manual systems; promptly forward required paperwork to NS Billing for patient admission, specialist nursing and travel expenses.
• Manage patient fee variations, discharges and, where applicable, reception cover.
• Maintain accurate records of all petty cash transactions.
• Process all payroll information on a weekly basis.
• Order and keep records of staff uniforms.
• Process and review suppliers’ invoices and statements on a weekly basis.
• Operate office equipment (fax, photocopier, computer) and provide administrative services to the management team.
• Answer the telephone and respond to enquiries in a friendly and efficient manner.
• Provide administration support to all hospital disciplines, meeting deadlines and compiling reports for reviews and meetings.
• Take meeting minutes as required.

• £28,353.14 pro‑rate (100% FTE £29,110.00)
• Strong career progression opportunities
• Expert supervision and support
• Employee referral scheme
• Pension scheme
• Cycle‑to‑work scheme and employee discount savings

• Experience as a Funding and Payroll Administrator in health care, with knowledge of mental health services.
• Flexible, organised, able to prioritise workloads, solve problems, and make decisions.
• Calm under pressure and able to work independently.
• Strong written and verbal communication skills, with an eye for detail and excellent interpersonal skills.
• Highly proficient in Excel, Word, Outlook, PowerPoint, Access, Windows and the internet.
• Required to undergo an enhanced DBS check.