Facilities Coordinator

JOB ROLE: Facilities Coordinator
JOB LOCATION: Harrogate
REPORTING TO: Site Operations Manager

Shepley Spring are the UK’s leading bottled water manufacturer with over 20 years’ experience in production and are proud to remain a family-run business to this day.

The company operates multiple manufacturing facilities in Yorkshire and owns several high-speed production lines producing both still and sparkling water for leading retailers such as Morrisons, Costco, Booker, Tesco and Iceland through private label, as well as the exclusive brands Ice Valley® and White Rock®.

The Facilities Coordinator will be responsible for the coordination, management, and continuous improvement of all facilities activities across the Harrogate manufacturing site.

Working independently, the role will take ownership of the safe, compliant, and efficient operation of the site’s buildings, infrastructure, utilities, grounds, and support services. The Facilities Coordinator will manage contractors, oversee statutory compliance, coordinate planned and reactive maintenance activities, and ensure the site remains fully operational to support manufacturing.

The Facilities Coordinator will work closely with operational departments and external service providers to maintain a safe, compliant, and well-maintained working environment whilst supporting business continuity, sustainability, and operational excellence.

• Take ownership of all facilities management activities across the Harrogate site.
• Coordinate planned and reactive maintenance of buildings, infrastructure, and site services.
• Ensure facilities remain safe, compliant, and operational at all times.
• Conduct routine inspections of buildings, welfare facilities, external areas, and site infrastructure.
• Maintain high housekeeping and workplace standards throughout the site.

• Manage all facilities-related contractors and service providers.
• Coordinate contractor attendance and planned works.
• Ensure contractors comply with company procedures, permits to work, and health and safety requirements.
• Monitor contractor performance and quality of work.
• Maintain contractor competency records, insurance documentation, and service agreements.

• Coordinate statutory inspections and planned preventative maintenance programmes.
• Maintain compliance relating to:
• Fire safety systems.
• HVAC systems.
• Security systems.
• Building fabric.
• Lifting equipment and pressure systems (where applicable).
• Maintain accurate compliance records and ensure audit readiness.
• Support customer, regulatory, and insurance inspections.

• Monitor and coordinate site utilities including electricity, gas, water, compressed air, drainage, and waste services.
• Identify opportunities to improve efficiency and reduce utility consumption.
• Coordinate repairs to utilities and infrastructure.
• Support sustainability initiatives across the site.

• Promote safe working practices across all facilities activities.
• Complete routine workplace inspections and facilities risk assessments.
• Support accident investigations and corrective actions where facilities issues are identified.
• Ensure environmental compliance relating to facilities operations.
• Maintain facilities documentation in line with company procedures.

• Obtain quotations and coordinate supplier procurement.
• Raise purchase orders and monitor facilities-related costs.
• Identify opportunities for cost savings and improved operational efficiency.
• Drive improvements to site facilities, infrastructure, and working environment.
• Monitor facilities performance and compliance KPIs.
• Coordinate small facilities improvement projects.
• Support business continuity planning and site resilience initiatives.
• Promote sustainable and energy-efficient working practices.

• IOSH Managing Safely or equivalent health and safety qualification desirable.
• Minimum 3–5 years’ experience within Facilities Management, Site Services, Building Maintenance, or Infrastructure Management.
• Experience working within FMCG, food manufacturing, beverage manufacturing,…