Admissions and Community Relations Coordinator

Admissions and Community Relations Coordinator

Position Title:

Admissions and Community Relations Coordinator

Department:
Physician Assistant Program, Chattanooga

Position Category:
Staff, Full Time

The Admissions and Community Relations Coordinator is a key member of the Physician Assistant (PA) Programs administrative team. This position is responsible for managing and executing all aspects of the student recruitment and admissions process, maintaining high-quality applicant experiences, and supporting program compliance with accreditation standards. Additionally, the coordinator leads community engagement efforts by organizing service‑learning opportunities and coordinating community-based didactic and clinical activities.

• Associate's degree in education, healthcare, public relations, business, or related field.
• Prior experience in admissions, student affairs, recruitment, or related administrative functions.
• Strong organizational skills with the ability to manage multiple deadlines and projects simultaneously.
• Excellent interpersonal and communication skills; ability to work effectively with diverse stakeholders including prospective students, faculty, clinical partners, and community members.
• Proficiency with database systems, spreadsheets, and data‑management tools.
• Ability to travel, including occasional evenings and weekends.

• Experience with CASPA or similar centralized application services.
• Experience in PA, health professions, or higher education program administration.
• Experience with community relations, service‑learning coordination, or event planning.
• Experience preparing data reports and quality‑improvement summaries.

Campus:
Chattanooga

• Manage the full admissions cycle for the PA program, including operation and maintenance of all centralized application systems (e.g., CASPA or similar platforms).
• Oversee the creation, publication, and quality assurance of application materials, instructions, deadlines, and communication timelines.
• Coordinate and track the initial file review process, including verifying prerequisite completion, GPA and test‑score calculations, and applicant eligibility.
• Facilitate and support faculty reviewers during application review periods; ensure timely completion and documentation of all evaluations.
• Identify, notify, and schedule qualified applicants for interviews based on program‑defined selection criteria.
• Plan, organize, and execute all interview day activities, including logistics, schedules, communication, technology, hospitality, and onsite coordination.
• Calculate and compile final applicant selection scores based on the program’s established scoring system, and prepare summary files for the Admissions Committee.
• Serve as a primary point of contact for prospective applicants, providing guidance regarding program requirements, selection criteria, and the admissions timeline.
• Represent the PA Program at recruitment fairs, university events, conferences, and community outreach activities; travel required.
• Maintain detailed admissions records and assist with accreditation compliance related to admissions data and processes.
• Collect, organize, and conduct initial analysis of admissions data to support the program’s Continuous Quality Assessment and Improvement (CQI) efforts. Prepare routine and ad hoc summary reports.
• Coordinate program involvement in community‑based service‑learning initiatives, including outreach, scheduling, logistics, and communication with partner organizations.
• Develop and maintain relationships with community partners to support service‑learning projects and didactic clinical experiences.
• Assist faculty in identifying and arranging community opportunities aligned with course objectives and program mission.
• Organize, schedule, and oversee community engagement events, ensuring appropriate documentation, risk‑management compliance, and student participation tracking.
• Promote the PA Program within the community through participation in health fairs, educational events, and institutional outreach activities.

S04911P

01/08/2026

04/08…