Executive Assistant

Executive Assistant (12-Month Fixed Term Contract)

Location: Harrow (Fully Office Based)
Salary: £28,000 per annum
Contract: 12-month Fixed Term Contract

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

• Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders
• Prepare, collate and distribute meeting papers in advance
• Take accurate notes, prepare and circulate minutes, and track action points
• Arrange refreshments and meeting logistics

• Full responsibility for managing and maintaining the CEO's diary
• Schedule appointments and ensure diaries are kept up to date with accurate contact details
• Raise purchase orders, payment requests and stationery requests as required

• Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency
• Support visa arrangements and travel for non-staff members when required

• Maintain efficient filing systems for the CEO
• Act as first point of contact for telephone enquiries and visitors
• Provide general office and hospitality support
• Support wider team members and assist with project tracking

• Manage the CEO's inbox and correspondence efficiently and confidentially
• Review, prioritise and redirect emails and post to relevant parties

• Maintain and manage internal and external contacts on behalf of the CEO
• Liaise with travel agents and service providers
• Prepare presentations, management information, financial and business reports
• Analyse reports and provide key data to support decision-making
• Support reporting and monitoring of organisational performance metrics
• Assist with coordination of events in collaboration with HR
• Undertake any additional duties as delegated by the CEO

• Graduate in any discipline
• Confident, articulate, warm and personable
• Excellent written and verbal communication skills
• Strong organisational, planning and information-monitoring skills
• High level of discretion and professionalism
• Proficient in MS Office and general office systems
• Strong interpersonal skills with the ability to work with senior stakeholders