Facilities Administrator

Facilities Administrator - Facilities & Administration

📍 Harrow, UK | 🏢 Subsidiary Division | 🕒 Full-time | 💷 £25,500

Are you organised, proactive, and ready to build your career in facilities and administration within a leading international bank?

Join an International bank as a Facilities Administrator and play a vital role in supporting the smooth running of our residential and commercial premises across the UK. This is a fully site-based role in Harrow
.

This is more than just an admin position - it's a hands‑on, varied role where no two days are the same. You'll work closely with senior stakeholders, manage key vendor relationships, and gain exposure to facilities operations within a regulated banking environment.

Perfect for someone energetic, detail‑oriented, and eager to grow in facilities management.

As part of the GB & Administration team, you will:

• Support the Assistant Manager - Premises/Facilities with contracts, SLAs and agreements
• Liaise with contractors and vendors to resolve maintenance and infrastructure issues
• Attend branch and site visits as required
• Process and vet third‑party invoices accurately and on time
• Manage relationships with IT and hardware vendors (laptops, mobile phones, etc.)
• Coordinate physical records management and security system providers
• Support annual fixed asset verification exercises
• Assist with updating department processes, manuals and policies
• Oversee in‑house request management systems
• Purchase office supplies, furniture and equipment
• Help set up social events, meetings and training rooms
• Provide flexible support, including occasional out‑of‑hours assistance

You’ll also collaborate closely with Assistant Managers, senior leadership, and internal stakeholders across the bank.

We’re seeking someone who is:

• Organised, proactive and solutions‑focused
• Confident dealing with external vendors and contractors
• Comfortable handling invoices and administrative processes
• IT‑savvy with strong MS Office skills
• Knowledgeable in PC platforms and email systems
• Customer‑focused with excellent communication skills
• Energetic, adaptable and quick to learn
• Comfortable with occasional manual handling

Facilities experience is highly desirable, and basic hardware troubleshooting knowledge would be an advantage.

• Exposure to facilities management within a global banking environment
• Interaction with senior management and key stakeholders
• Vendor and contract management experience
• Career development within an established international bank
• A varied, fast‑paced and supportive team environment

If you’re ready to bring energy, organisation, and professionalism to a respected global financial institution - we’d love to hear from you.

Apply now and take the next step in your facilities and administration career.