Payroll Specialist

Payroll Specialist (12-Month Fixed Term Contract)

📍 West London (Fully Office Based)
💷 £32,000 per annum
📄 12-month Fixed Term Contract

We are looking for an experienced and detail-oriented Payroll Specialist to join the Human Resources team on a 12-month fixed-term contract. This role is responsible for delivering a high standard of payroll services for both local and expatriate employees, ensuring accuracy, compliance and timely processing.

Key Responsibilities

Payroll & Systems Administration

Maintain and update payroll systems with new starters, leavers, changes to benefits, employment status and other amendments in a timely and accurate manner

Maintain monthly payroll files covering starters, leavers, bonuses and all payroll changes

Act as first point of contact for the staff appraisal system, including implementation and ongoing monitoring

Manage and monitor the Time and Attendance system (Darwinbox)

Support contract renewals and prepare approval notes for management

Ensure compliance with Data Protection legislation

Payroll Processing

Check and process all monthly payroll changes on ADP and commit payroll accurately and on time

Process statutory year-end activities including P60s, P11

Ds and payroll returns

Handle employee payroll and salary queries for both local and expatriate staff

Create, maintain and continuously improve payroll processes

Produce payroll reports in line with HR and business requirements

Pensions, Tax & Reconciliations

Reconcile pension files and payments and liaise with pension providers

Manage season ticket loans and personal loans and submit monthly control returns

Reconcile payroll postings to the general ledger and resolve discrepancies

Ensure timely and accurate PAYE and NI payments

Manage third-party payments to HMRC

Expatriate Payroll & Tax

Compile payroll and benefits data for expatriate payroll processing

Liaise with external tax advisors for tax returns, PSA and P11

Ds

Assist expatriates with HMRC and NI number applications

Ensure all joiner and leaver documentation is available for payroll processing

Additional Responsibilities

Process invoices and manage petty cash

Support the HR team with additional administrative duties as required

Undertake any other duties as delegated by the Head of HR

Skills & Competencies

Results-driven with strong attention to detail

Excellent numerical and analytical skills

Strong organisational and self-management abilities

Confident communicator with strong interpersonal skills

Able to work to deadlines in a fast-paced, office-based environment

Person Specification

Proficient in Microsoft Office, particularly Excel and Word

Experience operating payroll systems (ADP preferred)

Knowledge of basic accounting is essential

Previous experience in a payroll-focused role, ideally including expatriate payroll