Executive Assistant to President and CEO

Executive Assistant to the President and CEO

Hartford, CT, USA

Posted Thursday, October 30, 2025 at 4:00 AM

Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary, Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.

Oak Hill is Connecticut’s largest private provider for people with disabilities, driven by a mission to empower individuals to live, learn, and thrive. We are seeking a skilled Executive Assistant that will provide high-level administrative support and can be trusted with highly confidential matters.

The Executive Assistant plays a vital role in managing a broad range of administrative tasks and projects. You’ll provide high-level administrative support for scheduling, communications, task prioritization, complex administrative initiatives, highly confidential matters, project management, and daily operations.

• Supports the President & CEO and other executives in prioritizing projects, tasks, and meetings through proven processes to improve time, communications, and overall organization.
• Supports the Board of Directors providing administrative services and supports and functions as the Assistant Secretary to the Board.
• Provides excellent administrative service and support related to greeting visitors, coordinating visits, vendor coordination, room/lunch preparation for meetings, travel arrangements, and calendar management.
• Maintains files, logs, and records as well as creation and maintenance of shared documents.
• Schedules and attends meetings, takes notes and records minutes as serves as Board Secretary.
• Ensure proper conference room setup/breakdown and food setup for meetings.
• Performs tasks using independent judgment and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; adheres to internal standards, policies and procedures.
• Demonstrates excellent judgment in ambiguous situations and creative problem solving.
• Leads other administrative assistants and cross-trains in other areas as needed to provide depth of operations within the department.
• Coordinate projects and leaders to implement agreed project planning and monitoring and ensure the tracking and reporting is accurate and timely.
• Completes and submits executive expense reports, working directly with Finance.

• Minimum 5+ years’ experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management.
• Independent, self-starter with good organizational skills and able to handle multiple tasks.
• Demonstrated success working in a team environment and project management skills.
• Excellent administrative, interpersonal, organizational, research, verbal, and writing skills, plus the proven ability to exercise sound judgment in a variety of situations.
• High level of computer proficiency in a Microsoft Windows environment, including experience working with full command of Microsoft Office suite and other administrative/organizing technologies and software.

• Paid Time Off: Generous vacation, sick, personal, and holiday time.
• Health Benefits:
  
  Medical, dental, vision, plus HSA funding (Oak Hill funds 50% of the deductible).
• Retirement Plan: 403(b) with 9.5% employer contribution
  —no employee match required.
• Coverage:
  Free long-term disability insurance and free/low-cost life insurance options.
• Professional Development:
  Tuition reimbursement, training, career pathways.
• Recognition & Support:
  Employee appreciation programs and a values-driven, supportive work culture.

Oak Hill is proud to be an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, age, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, national origin, ancestry, disability, veteran status, genetic information, or any other protected status in accordance with Connecticut and federal law.

We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.

Our company is dedicated to fostering an inclusive environment. If you need a reasonable accommodation to participate in the job application or interview process, please reach out to total.rewards . We will make every effort to accommodate your needs in accordance with applicable laws and our commitment to accessibility and inclusion.