Administrative Assistant

Administrative Assistant (Confidential)

Location:

Newington, CT

Job Type: Open to the Public
• Close Date: 1/8/2026 11:59 PM

Salary: $63,777 – $84,183 per year (new state employees start at the minimum)

• Provide direct assistance to Labor Relations and Human Resources, including onboarding processes, tracking and filing HR paperwork.
• Contribute to streamlining administrative workflows that promote efficiency.
• Manage calendars: schedule grievances, fact‑finding meetings, and administrative meetings within prescribed timelines.
• Maintain Labor Relations database: track investigations, corrective actions, grievances.
• Prepare, edit and maintain files for investigations, arbitrations, or administrative meetings.
• Draft and format correspondence, reports, and presentations.
• Organize and maintain documentation related to Freedom of Information (FOI) and Union requests, ensuring timely and accurate responses.
• Assist with oversight of the Agency’s Drug and Alcohol Program, ensuring compliance with federal and state regulations.
• Compile, analyze, and prepare reports and data to support decision‑making, compliance, and performance tracking.
• Handle sensitive information with confidentiality and professionalism.
• Other related duties as assigned.

• Four (4) years of experience above the routine clerk level in office support or secretarial work; at least one (1) year of that experience as a Secretary 2 or equivalent.
• College training in the secretarial sciences may be substituted for 15 semester hours (equivalent to one‑half a year) up to a maximum of two (2) years.
• Strong time‑management, organizational and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Experience providing administrative support for Labor Relations or Human Resources in a unionized environment (preferred).
• Experience managing multiple projects with effective time‑management and prioritization skills (preferred).
• Experience using case‑tracking or document‑management systems to organize and monitor workflows (preferred).
• Experience preparing reports, documents or materials for Labor Relations or Human Resources meetings or investigations (preferred).
• Experience communicating effectively orally and in writing with internal and external stakeholders (preferred).

Extensive pension plan and supplemental retirement offerings, tuition reimbursement, paid time off including 13 paid holidays per calendar year, on‑site low‑cost fitness center, cafeteria, electric vehicle charging, ample free parking, and opportunities for professional growth.