School Office & Administration Specialist

POSTING NUMBER:N178-2526

POSTING DATE:December 17, 2025

CLOSING DATE:Until Filled

POSITION:Office Assistant

LOCATIONS:Hartford Public High School

REPORTS TO
:Principal

PRIMARY FUNCTIONS: Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen incoming calls.
• Attend computer and job skills training as requested during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Knowledge of bookkeeping principles and practices where necessary.
• Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.
• Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.
• Ability to establish and maintain effective relationships with staff.
• Ability to exercise tact and courtesy in dealing with the public, students, and staff.
• Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.
• Ability to make basic arithmetical computations and speed and accuracy.
• Must possess a high school diploma or GED supplemented by business courses.
• Ability to work under stressful conditions and work within difficult time constraints.
• Ability to work effectively with diverse groups.
• 
  Candidate must successfully complete testing requirements. Please contact the Office of Talent Management
  to schedule an appointment at .

CERTIFICATION REQUIREMENTS: Non-certified.

SALARY AND TERMS OF EMPLOYMENT
: Salary in accordance with Hartford Federation of School Secretaries,  Salary Grid (095-12), $41,000-$56,105. Twelve-month work year

UNION AFFILIATION: The Hartford Federation of School Secretaries (HFSS)

APPLICATION PROCEDURE
: To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at  Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates will be contacted directly by hiring managers for interviews.

An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D

Note:

This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future certified teaching opportunities.

The above description covers the principle duties and responsibilities of the position.

The description should not, however, be construed as a complete listing of all duties or as a  all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.

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