Fiscal​/Administrative Supervisor

The State of Connecticut’s Office of Policy and Management (OPM) is currently seeking a qualified individual for the position of Fiscal/Administrative Supervisor in their Division of Administration (ADMIN), Business Operations Unit.

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

• This is a full-time position conveniently located in Hartford, CT, easily accessible to all major highways.

• LOCATION:
  
  Office of Policy and Management
• ADDRESS: 450 Capitol Avenue, Hartford, CT
• WORK HOURS:
  
  Full-time, first shift, 40 hours per week
• SCHEDULE:
  
  Monday through Friday

• Assist the Fiscal/Administrative Manager 2 in directing staff and overseeing a variety of fiscal, administrative, contracting and audit functions in the business office.
• Supervise, coordinate and oversee the preparation of bid proposals, contract drafting and contract award processes resulting in Personal Service Agreement (PSA) contracts.
• Review financial records, reports, and perform complex analyses.

At OPM we report directly to the Governor and provide information and analysis that the Governor uses to formulate public policy for the state. We also assist state agencies and municipalities in implementing the law and public policy on behalf of the people of Connecticut. We prepare the Governor’s budget proposals; implement and monitor the execution of the enacted budget; and oversee the executive branch agencies that report to the Governor.

The Division of Administration carries out the Secretary of OPM’s direction and manages the agency’s day to day administrative work. The Business Operations Unit manages OPM’s budget and daily operations. This work includes but is not limited to the following:
Purchasing and managing contracts; tracking and managing inventory; handling fleet, mail, and courier services; supporting employee travel; managing buildings and facilities; storing records and required documents; processing payments and tracking spending; maintaining financial accounts and reports; and reviews audits for OPM subgrants.

Learn more about making an impaCT by serving the state of Connecticut by watching the video below:

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

• Assist the Fiscal/Administrative Manager 2 with the fiscal related duties of the business office;
• Supervise, coordinate and oversees the preparation of bid proposals, contract drafting and contract awards;
• Research master contracts and recommend purchasing agreements for agency purchasing;
• Review purchasing quotes and prepare statement of work;
• Utilize Core-CT for financial records, reports, and complex analyses;
• Act as liaison with other OPM divisions as far as contracting;
• In consultation of the Fiscal/Administrative Manager 2, review business office policies and procedures and recommend updates and changes in accordance with legislation and/or Office of State Comptroller updated guidance or updated Department of Administrative Services policies and procedures;
• Assist with review of agency policies and procedures;
• Supervise staff and assist the Fiscal/Administrative Manager 2 in areas such as Payroll, A/P, A/R, Asset Management, Purchasing, Grant Administration, etc. as required;
• Lead the preparation of OPM’s annual indirect cost rate calculation for federal review;
• Prepare reports and correspondence; and
• Perform related duties as required.