Administrative Services Manager and Board Liaison

Administrative Services Manager And Board Liaison

The Administrative Services Manager and Board Liaison provides high-level administrative and governance support to the President and Chief Executive Officer and Connecticut Public's Board of Trustees. This full-time position coordinates Board and committee operations, prepares agendas and minutes, manages executive administrative needs, supports key internal and external relationships, and helps coordinate meetings, events, and special projects with discretion and accuracy. This role requires exceptional organization, strong project management skills, sound judgment, and the ability to anticipate needs, manage multiple priorities and deadlines, and ensure that nothing falls through the cracks.

The posted salary range for this position is $65,800-$86,000. Starting salary is determined by relevant experience, skills, qualifications, internal equity, and the approved hiring budget. An offer at the maximum range is not guaranteed.

A general description of benefits includes paid sick, personal and vacation time, options to participate in medical/dental/vision, 403(b) and supplemental insurances like accident.

Essential Functions

• Attends Board and committee meetings and prepare accurate minutes and related governance records.
• Coordinate communications to the Board and other internal and external constituencies on behalf of the President and CEO.
• Drafts meeting agendas in collaboration with the President and CEO, Board and committee chairs, and other appropriate staff; compile and distribute meeting materials and presentations.
• Maintains a high degree of confidentiality regarding personnel, legal, fiscal, governance, audit, and other sensitive organizational matters.
• Manages multiple concurrent priorities, projects, meetings, deadlines, and follow-up items, proactively tracking details and ensuring commitments and deliverables are completed accurately and on time.
• Serves as the primary administrative liaison to the Board of Trustees and its committees, coordinating schedules and ad hoc meetings and maintaining regular communication with Board leadership and committee chairs.
• Provides high-level administrative support to the President and CEO, including calendar management, travel arrangements, expense reports, correspondence, and other administrative functions.

Responsibilities

• Coordinates Board of Trustees and committee meeting schedules, logistics, materials, records, and follow-up; maintains Board and committee calendars and related governance files.
• Compiles, organizes, and formats PowerPoint presentations and other meeting materials using content provided by the President and CEO, Board leadership, and staff; ensures materials are accurate, consistent, and ready for distribution.
• Communicates and corresponds with internal and external stakeholders, including drafting or preparing correspondence on behalf of the President and CEO as needed.
• Creates and maintains highly organized records, contact lists, calendars, meeting histories, governance documents, and other administrative tracking systems, ensuring information is accurate, current, and readily accessible.
• Maintains project plans, timelines, task lists, and follow-up systems for priorities led by the President/CEO and Board, proactively identifying upcoming deadlines, dependencies, and outstanding items.
• Coordinates meetings, summits, and small-scale events, including scheduling, invitations, catering, room and technology logistics, materials, and other event needs.
• Provides administrative coordination for Connecticut Public's for-profit entity, Media Vision, as well as the New England News Collaborative (NENC), including meeting minutes and event logistics, and serves as a point of contact for the…