Leave Administrator

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At Aspire Living & Learning, we don't just talk about making an impact, we live it. For more than 40 years, we’ve supported neurodiverse children and adults across New England and Maryland as they discover their passions, unlock their potential, and live more independently in their communities. Our person‑centered services evolve with people’s needs, from education and behavioral health to residential and community‑based supports.

We empower people to live lives shaped by their own interests, choices, and strengths. Join our collaborative, mission‑driven team and bring your skills to work that makes a real difference every day.

Leave Administrator – The primary subject matter expert and administrator for employee leave of absence programs, unemployment insurance, workers’ compensation coordination, and safety compliance. This role ensures employees are supported through complex and often sensitive situations while maintaining strict compliance with federal, state, and local regulations.

• Serve as Aspire’s senior subject matter expert for all employee leave programs, including FMLA, ADA, state‑based paid family and medical leave programs (e.g., CT PFML), Short‑Term Disability, Long‑Term Disability, military leave, and company‑specific leave policies.
• Administer and oversee the full leave lifecycle, including intake, eligibility determination, designation, documentation tracking, extensions, and return‑to‑work coordination.
• Coordinate overlapping leave programs to ensure proper sequencing, compliance, and continuity.
• Lead the ADA interactive process with HR Business Partners and supervisors, supporting reasonable accommodations, transitional duty, and reintegration planning.
• Maintain accurate, confidential leave records and ensure alignment with Payroll regarding wage continuation, benefit deductions, and leave coding.
• Serve as the primary point of contact for employees, managers, HR, and external vendors regarding leave‑related questions and communications.
• Support leave‑related audits, compliance reviews, and documentation requests.
• Develop and maintain clear, accessible employee‑facing resources, including a comprehensive Leave Information packet and a centralized SharePoint site.

• Manage unemployment insurance claims across all operating states, including timely review, response, and submission of required documentation.
• Partner with HR and supervisors to gather separation details, attendance records, wage information, and supporting documentation.
• Coordinate unemployment hearings, appeals, and fact‑finding interviews in collaboration with external vendors, as appropriate.
• Track claim activity, outcomes, and trends; identify opportunities to mitigate risk and improve processes.
• Serve as the primary liaison with state unemployment agencies and third‑party unemployment vendors.
• Ensure compliance with all state‑specific unemployment insurance regulations and deadlines.

• Oversee intake, reporting, and tracking of all work‑related injuries and incidents, ensuring timely and accurate submission of first reports of injury.
• Coordinate medical care, including initial evaluations, follow‑up appointments, and referrals.
• Maintain comprehensive claim files, including incident reports, medical documentation, job descriptions, wage data, and recorded statements.
• Coordinate workers’ compensation claims with applicable leave and accommodation processes to ensure compliance and continuity.
• Participate in claim reviews with the insurance carrier to monitor progress, address issues, and support cost containment strategies.
• Facilitate return‑to‑work planning and modified duty arrangements in collaboration with managers and HR.

• Ensure compliance with OSHA record‑keeping and reporting requirements, including preparation and maintenance of OSHA 300, 300A, and 301 logs.
• Submit required occupational injury and illness data to the Bureau of Labor Statistics.
• Monitor, update, and ensure visibility of required labor law and safety compliance postings across agency…